Administrative Coordinator

Macomb County Government•Martinsburg, WV

12d•$50,007 - $64,680•Onsite

About The Position

Performs complex and confidential administrative, accounting, and clerical duties with a high degree of independence and initiative. This is a full-time (37.5 hours per week) position with a schedule of 8:00 am – 4:30 pm. The role involves preparing and recording administrative records, maintaining operating budgets, preparing budgets, billings, account statements, invoices, vouchers, and vendor contracts, as well as forms, surveys, and correspondence. It also includes processing account information, disbursing funds, reconciling accounts, and assisting with financial audits. The position requires monitoring and maintaining timesheets, processing attendance records and payroll, and managing inventory records for office supplies and equipment maintenance requests. The Administrative Coordinator will also receive incoming requests, provide support, interact with outside agencies, and operate standard office equipment and potentially an automobile.

Requirements

High school diploma or GED equivalent
Three (3) years of office clerical work experience
Administrative support experience
Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

Nice To Haves

Associates degree or higher
Bookkeeping or accounting related work experience
Effectively speak, write and understand a language other than English is preferred

Responsibilities

Performs administrative support and clerical accounting tasks with a high degree of independent and confidential judgment.
Prepares and records administrative records including federal and state grant applications, reports, and claims; assures necessary documents, forms, and materials are accurate and available for administrative decision making.
Maintains and monitors assigned division’s operating budget on a daily basis.
Prepares budgets, billings, account statements, invoices, vouchers, and vendor contracts, as well as forms, surveys, and correspondence.
Prepares letters, memos, forms, records, and other related correspondence including spreadsheets for financial analysis.
Processes account information, disburses and distributes funds, reconciles accounts and assists in the financial preparation of County, State and Federal audit and monitoring requests.
Monitors, verifies, enters, and maintains timesheets. Processes attendance records and payroll for staff members of assigned division.
Orders, tracks, and maintains inventory records including office and program supplies and off-site storage facilities.
Processes and monitors equipment maintenance and repair requests.
Receives incoming requests and provides support and assistance appropriate to skills level.
Interacts with outside agencies and organizations to conduct business.
Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
Operates an automobile to perform assigned job functions. (if applicable)
Performs related duties as assigned.