Administrative Coordinator, Exton Facilities (Onsite)

Eisai US • Exton, PA

6d • Onsite

About The Position

At Eisai, satisfying unmet medical needs and increasing the benefits healthcare provides to patients, their families, and caregivers is Eisai’s human health care (hhc) mission. We’re a growing pharmaceutical company that is breaking through in neurology and oncology, with a strong emphasis on research and development. Our history includes the development of many innovative medicines, notably the discovery of the world's most widely-used treatment for Alzheimer’s disease. As we continue to expand, we are seeking highly-motivated individuals who want to work in a fast-paced environment and make a difference. If this is your profile, we want to hear from you. The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide CMMS (Computerized Maintenance Management System), Financial system, eContract, and EHS administrative support and serve as a back-up for the Executive Assistant at the site.

Requirements

• 3 to 5 years of experience of administrative skills
• Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook
• Must be a self-starter with the ability to multi-task
• Flexibility to accommodate rapidly changing priorities and deadlines.
• High level of accuracy and attention to detail
• Strong verbal and written communication skills
• Strong customer service skills

Responsibilities

• Prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.
• Provide comprehensive administrative support essential to the daily operations of the site.
• Support various business activities, including quality document system support through filing, archiving, processing invoices, and verifying data accuracy.
• Manage office supply inventories across both buildings by regularly monitoring stock levels and placing orders as needed.
• Prepare and coordinate workspaces and onboarding arrangements for new hires to ensure a smooth and welcoming start.
• Coordinate catering and logistics for site events in collaboration with the Executive Assistant.
• File expense reports for Director of Facilities and Senior Director of BPD, PD.
• Serves as a backup to the Executive Assistant.
• Supports the CMMS administrator work - assist the Senior Maintenance Coordinator by uploading documents into system and create work orders for the R&D Building.
• Create weekly notification list of scheduled calibrations for Operations staff.
• For the R&D building, responsible for submission of all maintenance work orders, ensuring that maintenance work is properly documented and that work orders are entered into the system accurately and in a timely manner.
• Serve as a backup to CMMS administrator on all duties.
• Provide administrator support for Finance and EHS functions as required.
• Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.
• Issues control badges with appropriate access levels, and ensuring that all documentation complies with GMP standards, and records visitors' arrivals and departures.
• Ensure the vendors complete the safety and GMP training when needed and maintain the records.
• Answer incoming calls and route accordingly.
• Maintain updated phone list with changes.
• Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.

Benefits

• Eligible to participate in Eisai Inc. Annual Incentive Plan.
• Eligible to participate in Company employee benefit programs.
• Certain other benefits may be available for this position, please discuss any questions with your recruiter.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed