Administrative Coordinator - Georgetown University College of Arts & Sciences

Georgetown University•Lexington, MA

3d•$21 - $35•Hybrid

About The Position

The Administrative Coordinator (AC) serves as the primary office, academic, and events administrator for a portfolio of departments within the College of Arts & Sciences at Georgetown University. The AC is responsible for coordinating and executing the office and administrative functions essential for the successful day-to-day operations for their departments’ undergraduate and graduate programs. Additionally, the AC serves as the first line of assistance and support for the department's faculty, students, visitors, and other stakeholders, regarding administrative processes. The AC also serves as the key representative and liaison for the department on administrative matters when interacting with a number of campus and university partner offices.

Requirements

High School Diploma and 5+ years of administrative experience required, or equivalent combination of education and relevant experience, preferably within a higher education or other non-profit environment.
Strong written and verbal communication skills.
Ability to work both independently and collaboratively.
Ability to learn quickly with resourcefulness highly valued.

Nice To Haves

Bachelor’s degree preferred.
Working knowledge of CourseLeaf, Cognos, and/or Workday is preferred.
Experience in website management and social media platforms is also preferred.

Responsibilities

Holistic management of the physical office space(s), and associated administrative functions of the department(s).
Workforce planning, recruitment and supervision of student employees to support the department.
In collaboration with the Department Chair(s), Director of Undergraduate Studies, and/or the Director of Graduate Studies, manage the course and classroom scheduling process in preparation for each academic term.
Provide end-to-end support for department-wide events, and, in consultation with school and departmental leadership, may provide such support for conferences or events organized by specific faculty members.
Responsible for the management of website and social media content, in partnership with the College’s internal communications team, as well as for technology management, in collaboration with the University’s IT department.