Administrative Coordinator

Squamish Nation•District of North Vancouver, BC

6d•Onsite

About The Position

Are you an organized, dependable, and service‑oriented administrative professional who enjoys supporting meaningful work? Squamish Nation is seeking an Administrative Coordinator to provide comprehensive administrative, coordination, and front‑desk support within Ta na wa Ns7éyx̱ nitm ta Snew̓íyelh – Language and Cultural Affairs, part of Nexwníw̓mamin Ch'áwch'aw (Territory & Culture Services). This role supports the day‑to‑day operations of the department by ensuring smooth information flow, efficient scheduling, accurate record keeping, and welcoming front‑line service. This is more than an administrative role—it is an opportunity to contribute to the preservation, growth, and sharing of Squamish language, culture, and heritage.

Requirements

Diploma in Office Management, Administration, Business Administration, or a related field; a Bachelor’s degree is an asset.
2–3 years of directly related experience in office administration, coordination, reception, and team support.
Intermediate proficiency using Microsoft Office and Microsoft Outlook (email and scheduling), and internet‑based tools.
Experience maintaining filing systems and working with large computerized databases (experience with JD Edwards is an asset).
Experience working in a First Nations environment is preferred.
Strong organizational, time‑management, and multitasking skills.
Professional, adaptable communication style with strong interpersonal skills.
High emotional intelligence, patience, integrity, and discretion when handling confidential information.
Ability to remain composed and effective in a busy, front‑facing environment.
Team‑oriented, reliable, and approachable attitude.
Valid BC Driver’s License (Class 4 or 5; Class 7N may be considered).
Access to a reliable vehicle and current auto insurance (or regular access to a vehicle as required).
Ability to work evenings and weekends as required, occasionally with limited notice.

Nice To Haves

A Bachelor’s degree is an asset.
Experience with JD Edwards is an asset.

Responsibilities

Act as the primary administrative support for the Language and Cultural Affairs Department.
Provide reception and front‑desk services, including responding to incoming calls, emails, visitors, and general inquiries.
Coordinate and support the flow of information between team members, leadership, and stakeholders.
Receive and prioritize administrative requests from team members based on urgency and operational needs.
Maintain accurate and up‑to‑date filing systems, including departmental and confidential records.
Support department scheduling by booking meeting spaces, completing booking forms, and maintaining calendars.
Prepare meeting materials and take meeting minutes as required.
Process administrative transactions such as purchase orders, cheque requisitions, and timekeeping records.
Track, maintain, and order office supplies and department inventory.
Organize and coordinate daily programs and departmental activities.
Ensure accurate program and client records are maintained in accordance with policies and procedures.
Contribute collaboratively as a member of the Language and Cultural Affairs team to support departmental goals.