Administrative Coordinator

T&M Associates•Middletown Township, NJ

2d•Hybrid

About The Position

T&M Associates is seeking an Administrative Coordinator to provide high-level administrative support to our Business Administration team in the Middletown, NJ office. This role is key to ensuring smooth daily operations across multiple departments, handling sensitive information with discretion, and serving as a professional point of contact for staff, clients, and vendors. The ideal candidate is organized, proactive, and skilled at managing multiple priorities in a fast-paced environment. You’ll also collaborate with and provide guidance to other administrative staff, helping maintain consistency and efficiency across teams.

Requirements

Minimum 5 years of administrative experience
Strong proficiency in Microsoft Office Suite (Teams, Outlook, Word, PowerPoint, Excel)
Excellent communication, organization, and problem-solving skills with strong attention to detail.
Proven ability to manage multiple priorities and handle confidential information with discretion.
Professional, proactive, and adaptable, with a commitment to supporting team success.

Nice To Haves

experience in the AEC (Architecture, Engineering, or Construction) industry preferred.
experience with Deltek is a plus.

Responsibilities

Coordinate daily office operations, meetings, events, and travel logistics for management and staff.
Prepare presentations, reports, and correspondence, ensuring accuracy and professionalism.
Manage client invoicing, track accounts receivable, and assist with collections as needed.
Process contracts and vendor agreements in compliance with company policies.
Conduct RFP searches and support proposal preparation and submissions.
Provide general administrative support to team members and assist with special projects as needed.