Administrative Coordinator

Harvard University • Cambridge, MA

17d • Hybrid

About The Position

Harvard Law School’s Office of the Dean seeks an Administrative Coordinator to perform a wide range of administrative duties requiring discretion, attention to detail, and the ability to work effectively as part of a team in a high profile, fast-paced environment.

Requirements

• 3 or more years of experience in office administration or related field (business environment and/or customer service). Education beyond high school may count toward experience.
• Effective interpersonal, written, and verbal communication skills.
• Demonstrated organizational skills and the ability to prioritize competing demands and meet deadlines.
• Sound judgment, initiative, and attention to detail.
• Commitment to providing responsive and professional customer service.
• Ability to handle sensitive situations with confidentiality, professionalism, tact, and diplomacy.
• Proficiency with Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook.

Responsibilities

• Support the day-to-day operations of the Dean’s Office by serving as a primary point of contact for phone, email, and in-person inquiries. Help foster a welcoming and professional office environment.
• Provide primary calendar and administrative support to one Dean’s Office principal and backup support to other Dean's Office principals, requiring coordination of competing scheduling priorities.
• Coordinate financial transactions for the Dean’s Office, including Concur reimbursements, B2P vendor invoices, and PCard and corporate card reconciliations, using Harvard's financial systems.
• Process incoming and outgoing mail and other routine office correspondence.
• Maintain administrative files and records and safeguard confidential information.
• Order and maintain office supplies and arrange for office equipment maintenance and servicing.
• Support Dean's Office meetings and events by coordinating assigned logistics, including room reservations, catering, audiovisual arrangements, meeting materials, and travel reimbursements.
• Assist with special projects and perform other duties as assigned.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED