Administrative Coordinator

Paisley Park • Chanhassen, MN

13d • Onsite

About The Position

Paisley Park is seeking a highly organized, proactive, and detail-oriented Administrative Coordinator to support the daily operations of our unique museum and event venue. This role serves as a key administrative partner to the management team while coordinating office operations, human resources processes, vendor relations, special events, and VIP guest experiences. The ideal candidate is a self-starter who thrives in a fast-paced environment, enjoys managing multiple priorities, and is passionate about delivering exceptional support to both internal teams and external partners. This position plays a vital role in ensuring efficient business operations while helping create memorable experiences for guests, artists, partners, and staff.

Requirements

• Bachelor's degree or equivalent combination of education and experience preferred.
• Minimum of three (3) years of administrative, office management, executive support, or coordinator experience.
• Experience in a museum, nonprofit, hospitality, tourism, entertainment, event venue, or cultural organization is preferred.
• Strong organizational skills with exceptional attention to detail.
• Proven ability to prioritize multiple projects and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Professional demeanor with strong customer service and relationship-building abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Self-starter who can work independently and follow projects through to completion.
• Flexible, adaptable, and willing to assist wherever needed.
• Ability to perform effectively under pressure while maintaining a positive and professional attitude.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience with electronic document management systems.
• Familiarity with calendar management, virtual meeting platforms, and project tracking tools.
• Ability to learn and adapt to new software platforms and operational systems.

Nice To Haves

• Experience in a museum, nonprofit, hospitality, tourism, entertainment, event venue, or cultural organization is preferred.

Responsibilities

• Provide comprehensive administrative support to the management team.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Manage email prioritization and correspondence for leadership.
• Create meeting agendas, coordinate meetings and interviews, and prepare supporting materials.
• Record, maintain, and distribute meeting minutes.
• Maintain accurate and organized electronic and physical filing systems.
• Track projects, deadlines, and deliverables to ensure timely completion.
• Update and maintain organizational policies, procedures, and administrative records.
• Identify opportunities to improve office processes, efficiencies, and workflows.
• Assist with general office operations and special projects as assigned.
• Handle invoice receipt, coding, filing, and payment submissions.
• Maintain vendor records and serve as a primary point of contact for vendor communications.
• Assist with purchase requests and expense documentation.
• Coordinate with accounting and finance teams to ensure accurate recordkeeping and timely processing.
• Coordinate employee onboarding and offboarding processes.
• Prepare and distribute onboarding paperwork and employment documentation.
• Coordinate and support the planning and execution of internal and external events.
• Assist with museum programs, special events, private rentals, and community engagement activities.
• Manage event logistics, timelines, vendor communications, and operational support.
• Coordinate talent outreach, scheduling, contracts, and communications to support successful event execution.
• Collaborate with internal departments to ensure seamless event experiences.
• Assist with event staffing coordination and event-day administrative support.
• Act as a liaison between Paisley Park and external marketing, technology, vendors, consultants, and community partners.
• Foster collaboration between departments to ensure operational efficiency and successful project execution.
• Support communications and information sharing across the organization.
• Plan and organize employee events and staff engagement activities.
• Assist with recognition programs, celebrations, and organizational culture initiatives.
• Support team-building efforts and workplace engagement programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree