Administrative Coordinator

University of North Texas System•Dallas, TX

4d•Onsite

About The Position

The Administrative Coordinator is the first point of contact for all UNT Dallas College of Law students, visitors and guests who visit the faculty administrative offices. The Administrative Coordinator serves as the administrative assistant to the UNT Dallas College of Law full-time and part-time professors. This position is responsible for providing secretarial, clerical, and administrative support in order to ensure that customer service is provided in an effective and efficient manner. This position is responsible for administrative support that includes completing travel vouchers, typing various types of correspondence, data compilation, reporting, and calendaring/scheduling, and assisting faculty with the creation and administration of course examinations and other assessments. This position serves as the Lead for the Faculty Support Department for UNT Dallas College of Law.

Requirements

Bachelor's and one year of related experience; or any equivalent combination of education, training, and experience.
Ability to communicate effectively with all individuals verbally and in writing.
Ability to develop and maintain effective working relationships.
Ability to work independently.
Knowledge of safety and security precautions appropriate to work performed.

Nice To Haves

Bachelors Degree in related field and 5 years of progressively responsible office administration experience preferred.
Previous University/College Office Administration experience.
Exceptional Customer service skills.
Knowledge of Canvas.
Knowledge of Examsoft.
Considerable knowledge of university policies and procedures related to functional area (or ability to rapidly assimilate).
Strong problem solving skills.

Responsibilities

Serves as a backup to other administrative assistants.
Creates and maintains department filing system.
Will cross train other administrative personnel to master software and operating systems.
Perform related duties as required.
Assists the faculty with preparing lecture materials, reports, and responses to official inquiries from internal and external constituencies.
Manages travel arrangements and expenses for the fulltime UNT Dallas College of Law faculty members.
Assists faculty with Learning Management System, testing software, and other software as necessary.
Schedule student exam review appointments.
Assists with the planning and execution of College of Law special events.
Organizes meetings and assists with special event logistics including room assignment; announcement, invitation, handout preparation and distribution; catering and logistical arrangements.
Orders, monitors and maintains adequate levels of office supplies and administrative materials; makes other purchases as needed.
Order school branded items for faculty, staff, and students.