Administrative Coordinator

Community Health Network of Connecticut•Wallingford, CT

About The Position

Community Health Network of Connecticut, Inc. (CHNCT) is currently seeking an Administrative Coordinator to join our team. This role provides varied support services to assigned unit(s), creating properly formatted text documents and presentation materials. The coordinator facilitates preparation for meetings and other department events, including agenda distribution, minute-taking, and procuring needed supplies, services, and equipment. They maintain unit records and files in a manner that facilitates auditing, retrieval, and archiving.

Requirements

Proficient in Windows environment
Good telephone skills
Ability to handle multiple priorities concurrently
Strong organizational skills
Team player
Flexible
Attention to detail

Nice To Haves

One to two years post-secondary schooling
Associate's degree preferred
Advanced secretarial or business administration major

Responsibilities

Performs a variety of administrative functions to support the position and its various departments (UM, QM, and Pop Health), including document preparation, telephone support, activity logging, purchasing, scheduling of internal/external meetings, preparation of minutes, data entry, and other duties as assigned.
Assists in orienting new staff to unit's operations and procedures.
Maintains department's files and filing systems.
Coordinates and prepares agenda and meeting packets for select meetings, takes minutes for assigned meetings such as Quality Committee of the CHNCT, Inc. Board of Directors, Clinical Quality Subcommittee, Medical Policy, Sickle Cell Consultants panel, and the Provider Advisory Work Group.
Works with onboarding new external provider participants to these committees, including finance processing for stipend payments.
Prepares Budget variance reports.
Logs returned mail for pharmacy mailings.
Works with travel agent to arrange travel for CMO.
Creates and maintains the medical reviewer schedule.
Maintains volume reports for Nurse Advice Line (for CM VP).
Fills in data for monthly reports for CM and UM.
Provides varied support services to assigned unit(s); creates properly formatted text documents, presentation materials, etc. on request.
Facilitates preparation for meetings and other department events, including agenda distribution/minutes, procuring needed supplies, services and equipment.
Maintains unit records and files in a manner that facilitates auditing, retrieval and archiving.