Administrative Coordinator

Thorlabs•Goleta, CA

17d•Onsite

About The Position

At Thorlabs, we design and manufacture components, instruments, and systems that transform the world by identifying, enabling, and accelerating key photonics (i.e., light-based) technologies. Backed by a dedicated workforce of more than 3,000 employees worldwide, Thorlabs contributes to cutting-edge research and real-world innovation. Whether you're early in your career or bringing years of experience, you’ll find opportunities to grow, take ownership, and make meaningful contributions from day one. We know every employee brings unique talents and perspectives that fuel our success, and we seek driven individuals who are excited to make an impact in a fun, fast-moving culture. The Administrative Coordinator role provides essential administrative assistance to ensure the smooth operation of the company. This position handles activities such as purchasing, general bookkeeping tasks, inventory tracking, facility coordination, and shipping/receiving. By keeping the office organized, well-stocked, and responsive to daily needs, this role contributes to maintaining an efficient and supportive work environment.

Requirements

Minimum 2 years of experience in a similar and progressive position preferred.
High School Diploma, Associate Degree or Higher preferred.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Limited experience with QuickBooks
Experience with Adobe Acrobat a plus, but not required
Self-starter, ability to work independently
Exceptional organizational skills
Multitasking and prioritization skills
Written and communication skills
Professionalism and business acumen
Demonstrated experience in a customer centric environment
Experience with purchasing, vendor relationships, and inventory control.

Responsibilities

Handle company communications, coordinate meetings and events, and maintain inventory and office supplies.
Company purchasing by processing procurement requests with vendors and coordinating shipments.
Provide general assistance to team members with daily tasks and documentation needs.
Coordinate technology access, maintain accurate timekeeping records, and arrange business travel.
Track and distribute deliveries in a timely manner.
Maintain receipt documentation and perform account reconciliations.
Coordinate with vendors for facility maintenance or repairs.
Help ensure compliance with safety and waste disposal requirements.
Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work-related tasks in a manner that is in compliance with all Company policies and procedures.
Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.