Administrative Coordinator (District Operating Center Administrator)

Eaton Corporation•Moncton, NB

7d•Onsite

About The Position

Eaton’s Electrical sector is seeking an Administrative Coordinator based out of our Moncton, AB facility. This role is a permanent, onsite role that offers benefits from day one. The primary purpose of this position is to provide administrative support for the Atltantic Canada Field Services Group.

Requirements

Completed High School Diploma
Minimum of 2 years of experience working in a high-volume administration function
Legally authorized to work in Canada without company sponsorship now and in the future
No relocation provided
Excellent communication and interpersonal skills.
Strong analytical aptitude and complex problem-solving skills.
Strong knowledge of Microsoft office applications.
Effective time management, prioritization and project management skills.
Demonstrated ability to provide excellent service and represent company interests in developing customer relationships to assure long-term customer satisfaction.
Knowledgeable in order entry and time entry software systems and leverage resources and relationships within the division, other Eaton Electrical business units, and customers in order to achieve success.
Ability to understand profit and loss statements including margins, costing, sales, materials, labor, inventory and absorption.
Proactive problem-solving mindset with limited involvement and direction from DOC Manager.

Nice To Haves

Diploma in Business Administration or Accounting
Experience in accounts receivable, accounts payable, and order entry
Experience using Oracle ERP systems
Fluency in French language (Spoken and written)

Responsibilities

Supply insurance certificates or order documents required.
Enter orders and costs in Oracle system for all jobs. (Oracle 11i, Oracle R12).
Initiate billing in Oracle and ensure all costs and time are accounted for in the job.
Manage work in progress report and AR reports.
Work with customers with Accounts Receivable issues to collect payment.
Open supplier accounts in Eaton System.
Manage supplier invoicing issues, work with IT to resolve issues.
Assign purchase orders to correct projects, ensure costs hit projects accordingly.
Shop for best pricing on office and shop supplies.
Create all shipping documents and packing slips.
Request export paperwork from Eaton customs group by filing out proper documentation.
Send all customs paperwork from imports from the USA or elsewhere to Eaton customs group.
Obtain and maintain list of products inventoried to facilitate ordering of products required.