Administrative Coordinator

Partners for Public Good•, (Multiple States)

13d•Remote

About The Position

Partners for Public Good (PPG) is a nonpartisan team of doers who work alongside state and local governments to strengthen the operational systems—procurement, staffing, budgeting, and technology—that determine whether policy turns into results for residents. We go in alongside government staff through implementation, not just as advisors who deliver recommendations and leave, but as practitioners who stay until something has actually changed. Through our implementation work, applied research, and the Procurement Excellence Network—a practitioner community of more than 3,000 government professionals—we translate what we learn from individual governments into knowledge and tools that travel across jurisdictions. When government works, communities thrive. The Administrative Coordinator will provide high-level administrative support to two senior programmatic leaders at PPG, playing an important role in helping PPG advance its work with state and local governments. By coordinating priorities, managing logistics, and supporting day-to-day operations, this role enables our program leaders and their teams to focus on advancing high-impact initiatives. Reporting to PPG’s Director, Finance & Operations and working closely with both leaders, the Administrative Coordinator will also gain insight into how PPG’s work is designed and delivered.

Requirements

Bachelor's degree or equivalent years of professional experience will be considered in lieu of formal education.
At least 2 years of administrative or executive support experience, with nonprofit experience preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Adobe, and Canva.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to prioritize and manage multiple tasks with minimal supervision.
Willingness and ability to travel 2-4 times per year.
High level of professionalism, discretion, and confidentiality.

Responsibilities

Complete a broad variety of administrative tasks for multiple senior program leaders, including managing active calendars of appointments, completing expense reports, arranging travel, and tracking action items.
Prepare agendas and briefing materials for internal and external meetings.
Gather organize, and compile information and supporting materials for reports, presentations, and other communications.
Maintain contact lists, CRM records, and other relevant data, and support follow-up on external outreach to help keep relationships and requests moving.
Organize and maintain program files and documents, keeping information current and easy to find.
Serve as an administrative resource for the senior leaders’ teams by coordinating internal administrative and operations processes.
Support recruitment and onboarding logistics on assigned teams as needed.
Provide administrative support for special projects and initiatives.
Provide gap coverage for the CEO and COO when the Executive Assistant is out.
Provide ad hoc administrative and project coordination support across the program teams, including coordinating meetings, managing logistics, tracking deliverables, and supporting in-person convenings and events.
Support digital coordination tasks, including updating website content, maintaining shared drives, and organizing digital assets.
Maintain inventory and coordinate shipping of company equipment, swag, and branded materials for events and programming.

Benefits

medical, dental, and vision insurance, with multiple plan options to fit individual needs
access to health and flexible savings accounts
15 vacation days
12 sick days
3 personal days
2 floating holidays
12 paid holidays
a winter recess
employer match for retirement savings
paid parental leave
access to backup care for caregiving needs
work-from-home stipends or shared office space options