Administrative Coordinator - IMSL

University of Arkansas System•Little Rock, AR

About The Position

The Administrative Coordinator supports faculty, providers, and service line leadership with the day-to-day work needed to keep the integrated Medicine Service Line (IMSL) department organized. The position manages calendars and meetings, coordinates travel and purchasing, maintains inventory and distribution lists, prepares reports and documents, and helps track projects and annual requirements. This role works with several departments and must be able to manage multiple requests, follow through on details, and communicate clearly with faculty, staff, and leadership.

Requirements

Bachelor’s degree plus a minimum of 2 years of general administrative office support experience; or an associate degree plus 4 years of general administrative office support experience; or a high school diploma/GED plus 6 years of general administrative office support experience.

Responsibilities

Provide daily administrative support to faculty, providers, staff, and service line leadership.
Manage calendars, correspondence, files, documents, and provider email distribution lists.
Schedule service line and departmental meetings, prepare agendas and materials, arrange meeting logistics, and track follow-up items.
Coordinate employee and faculty travel.
Process purchase requisitions, obtain quotes, place and track orders, follow up on back orders, and maintain office and program inventory.
Coordinate department projects and annual requirements.
Prepare CMS submissions, ad hoc reports, OPPE documentation, and information requested by leadership.
Keep written procedures current.
Work with Human Resources on job postings, employee evaluation paperwork, staffing schedules, employee records, and payroll timekeeping while protecting confidential information.
Perform other duties and provide administrative coverage as assigned.