Administrative Coordinator - IMSL

University of Arkansas • Little Rock, AR

6d

About The Position

The Administrative Coordinator supports faculty, providers, staff, and service line leadership with the day-to-day administrative work of the integrated Medicine Service Line (IMSL). The role helps keep the department organized by managing calendars and meetings, coordinating travel and purchasing, maintaining inventory and distribution lists, preparing reports and documents, and tracking projects and annual requirements. The coordinator works with multiple departments and must manage concurrent requests, follow through on details, and communicate clearly with faculty, staff, and leadership.

Requirements

• Bachelor’s degree plus a minimum of 2 years of general administrative office support experience; or associate degree plus 4 years of general administrative office support experience; or high school diploma/GED plus 6 years of general administrative office support experience.
• Ability to manage multiple requests, follow through on details, and communicate clearly with faculty, staff, and leadership.

Responsibilities

• Provide daily administrative support to faculty, providers, staff, and service line leadership.
• Manage calendars, correspondence, files, documents, and provider email distribution lists.
• Schedule service line and departmental meetings; prepare agendas and materials, arrange meeting logistics, and track follow-up items.
• Coordinate employee and faculty travel.
• Process purchase requisitions, obtain quotes, place and track orders, follow up on back orders, and maintain office and program inventory.
• Coordinate department projects and annual requirements.
• Prepare CMS submissions, ad hoc reports, OPPE documentation, and information requested by leadership.
• Keep written procedures current.
• Work with Human Resources on job postings, employee evaluation paperwork, staffing schedules, employee records, and payroll timekeeping while protecting confidential information.
• Perform other duties and provide administrative coverage as assigned.

Benefits

• Medical, dental, and vision plans for qualifying staff and family.
• Holiday, vacation, and sick leave.
• Education discount for staff and dependents (undergraduate only).
• Retirement plan with up to 10% matched contribution from UAMS.
• Basic life insurance up to $50,000.
• Career training and educational opportunities.
• Merchant discounts.
• Concierge prescription delivery on the main campus when using the UAMS pharmacy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level