Administrative Coordinator

Burial Beer•Asheville, NC

9d•$55,000 - $60,000•Onsite

About The Position

Burial Beer Co. is seeking an Administrative Coordinator to provide comprehensive administrative, financial, and operational support. This role is crucial for maintaining efficiency across accounting, office management, IT coordination, and employee experience. The ideal candidate is highly organized, detail-oriented, proactive, and dependable, capable of thriving in a fast-paced environment, communicating effectively, and handling confidential information with integrity.

Requirements

Experience with accounting and expense software (QuickBooks, Nexonia)
Proficiency in Google Workspace tools
Ability to manage basic IT systems and vendors
Basic accounting knowledge (A/P, A/R, reconciliations)
High level of accuracy in data entry and reporting
Proactively identifies gaps and inefficiencies
Takes ownership of tasks from start to completion
Resourceful in resolving administrative and operational issues
Comfortable shifting between administrative, financial, and operational tasks
Able to support a fast-paced, growing organization
Strong attention to detail across multiple systems
Ability to prioritize and manage recurring deadlines (monthly, weekly, annual)
Maintains clean, auditable records
Handles sensitive financial, employee, and company information with care
Maintains confidentiality and professionalism
Professional written and verbal communication
Timely management of shared inboxes and internal requests
Cross-functional collaboration
Highly organized and detail-oriented, with a track record of accuracy in administrative and financial tasks
Experienced in A/P, A/R, reconciliations, or similar accounting functions, ideally using tools like QuickBooks
Self-directed and dependable, able to own recurring responsibilities and meet deadlines without close oversight
Trustworthy and discreet when handling sensitive financial, employee, and company information
Clear and responsive communicator, comfortable managing shared inboxes and cross-functional coordination
Comfortable operating across systems such as Google Workspace and learning new tools as needed
Proactive and resourceful, with the ability to identify inefficiencies and improve processes
Service-oriented and adaptable, willing to support a wide range of administrative, operational, and team needs

Responsibilities

Facilitate Employee Appreciation Programs
Support a positive, organized, and welcoming office environment
Enter Accounts Payable (A/P) into QuickBooks
Record administrative expenses in QuickBooks
Enter credit card expenses into Nexonia
Perform monthly bank reconciliations
Assist with payroll support tasks
Prepare excise and sales tax documentation for Accounting Manager review
Input Music Settlements into Quickbooks
Issue 1099 forms annually
Execute office operations, including: cleaning schedules and office supply and pantry ordering and inventory
Monitor and respond to Google Workspace inbox ([email protected])
Coordinate weekly administrative errands such as: mail pickup, cash retrieval from music venue, bank deposits, post office runs
Administer basic IT operations and vendor coordination
Maintain employee email access via Google Workspace
Oversee computer lifecycle: issuing, tracking agreements, and returns
Maintain company phone lines through Verizon
Maintain user access and permissions across systems
Communicate travel arrangements for staff
Execute per diem allocations and tracking
Ensure cost efficiency and adherence to company policies
Track and maintain annual company certification requirements
Ensure deadlines and documentation are completed accurately and on time