Administrative Coordinator

Norton Rose Fulbright • Vancouver, BC

14d • Hybrid

About The Position

Support the work that drives the marketing team success. Join our Clients & Markets team as an Administrative Coordinator and help bring programs and initiatives to life through strong organization and collaboration. You will be focusing on: Project Coordination Coordinate marketing projects, clarify requirements and deadlines with stakeholders, and track progress to meet all standards and timelines. Support brand campaigns and handle merchandise orders. Support updating and maintaining our intranet on SharePoint online. Oversee tasks outsourced to external vendors, such as printing companies, translation, etc. Coordinate meetings for client survey and internal meetings and manage tables for awards. Complete new client information request forms. Assistance with coordinating suites and tickets at sporting venues. Administrative Support Process invoices and manage vendor and contract agreements in accordance with firm policies and procedures for the team. Accurately enter purchase orders info the system and confirm. Coordinate with all members of clients and markets to ensure order and purchasing data aligns with requirements. Request and reconcile virtual credit card expenses. Support data entry and updates to our CRM as required. Reconcile budgets and support updates to the national team.

Requirements

• Proven ability to navigate ambiguity and drive clarity in fast-paced environments.
• Must have proven experience coordinating projects and understand the tasks required to support both project deliverables and administrative support.
• Proven ability to manage multiple priorities and projects with a high degree of accuracy and professionalism.
• Strong interpersonal skills and a proactive, solutions-oriented, client-focused mindset.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Power BI, iManage, Microsoft Teams, and basic accounting principles is an asset.
• Proactive, resourceful, and solutions oriented with excellent organizational and time management skills.
• Ability to work independently and adapt to shifting priorities in a dynamic environment.

Nice To Haves

• Familiarity with Power BI, iManage, Microsoft Teams, and basic accounting principles is an asset.

Responsibilities

• Coordinate marketing projects, clarify requirements and deadlines with stakeholders, and track progress to meet all standards and timelines.
• Support brand campaigns and handle merchandise orders.
• Support updating and maintaining our intranet on SharePoint online.
• Oversee tasks outsourced to external vendors, such as printing companies, translation, etc.
• Coordinate meetings for client survey and internal meetings and manage tables for awards.
• Complete new client information request forms.
• Assistance with coordinating suites and tickets at sporting venues.
• Process invoices and manage vendor and contract agreements in accordance with firm policies and procedures for the team.
• Accurately enter purchase orders info the system and confirm.
• Coordinate with all members of clients and markets to ensure order and purchasing data aligns with requirements.
• Request and reconcile virtual credit card expenses.
• Support data entry and updates to our CRM as required.
• Reconcile budgets and support updates to the national team.

Benefits

• Hybrid work environment
• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Telemedicine services
• Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed