Administrative Coordinator

Research Foundation of The City University of New York•New York, NY

1d•Onsite

About The Position

The Administrative Coordinator plays a critical role in ensuring the smooth, strategic, and professional operations of the Office of Workforce Development and Innovation. This position requires a highly organized and proactive individual who excels at managing complex systems, coordinating logistics, solving problems independently, and building strong, professional relationships across diverse audiences.

Requirements

High School diploma required; Associate’s degree strongly preferred
Minimum of two years of executive administrative or office management experience
Exceptional critical thinking, problem-solving, and communication skills
Proven ability to work effectively with adult learners, professional partners, and the public with a high level of professionalism and customer service
Strong organizational and time management skills with the ability to manage competing priorities and meet tight deadlines
Proficiency in Microsoft 365, including intermediate to advanced skills in Word, Excel, and PowerPoint, along with demonstrated comfort adopting and learning new technologies
Availability for occasional evening and weekend events

Nice To Haves

Experience with CRM systems and managing databases is preferred

Responsibilities

Manage and maintain accurate student records, course schedules, instructor assignments, and tuition information within the registration system (Xenegrade), ensuring data integrity and timely updates.
Support financial operations by managing invoice processing, payroll coordination, and the accurate preparation and timely submission of all Personnel Action Forms (PAFs), in full compliance with departmental procedures and CUNY fiscal policies.
Coordinate procurement processes, including the sourcing, purchasing, and tracking of goods and services, and ensure adherence to CUNY and departmental guidelines and timelines.
Serve as a key liaison to instructional staff, anticipating needs and resolving issues to ensure consistent, high-quality program delivery.
Lead the planning and execution of all Office events—including Open Houses, Information Sessions, and community outreach efforts—ensuring every detail is aligned with strategic objectives and audience needs.
Contribute to special projects and program initiatives as assigned by the Director of Workforce Development and Administration, applying strong analytical and organizational skills.
Other duties as assigned.