Administrative Coordinator
Airgas•Varennes, QC
•Onsite
About The Position
We are seeking a detail-oriented Administrative Coordinator to join our Eastern Canada operations. You will be the central hub for our daily operations, procurement and project logistics, ensuring that all necessary parts, documentation, and financial processes are synchronized to deliver seamless service to our customers.
Requirements
- High School diploma or High School professional program - administration, or College degree in administration
- Previous experience in procurement, logistics, or project coordination within an industrial or mechanical setting.
- Proven ability to manage multiple priorities across geographically dispersed locations.
- Strong communication skills to ensure clear internal reporting.
- Exceptional attention to detail regarding documentation and financial processing.
Responsibilities
- Secure competitive quotes for day to day purchasing equipment and components to optimize project budgets and operational efficiency.
- Coordinating with the procurement team for larger projects.
- Manage the end-to-end financial workflow by creating requisitions, and tracking PO creation.
- Processing invoices for multiple plants and installation sites, managing utility invoices, handling PO balancing/on-hold reports and follow-up items, and managing statements/accounts with suppliers.
- Oversee and maintain essential regulatory documentation from suppliers to ensure adherence to industry standards.
- Avetta management/support for our contractors (variance requests and administration), QC File Management (equipment calibration documents, test reports, etc.), and Intelex document control administration and data entry.
- Coordinate procurement logistics, including sourcing, order tracking, warehousing, coordination, and freight forwarding for remote projects.
- Coordinating with the logistics team to organize item shipments and cross-border logistics.
- Perform receiving inspections (pressure equipment, completion and filing of QC documentation).
- Monitor and manage parts inventory to ensure appropriate quality control requirements are met and guarantee availability of parts as required.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
