Administrative Coordinator - Acute Care Surgery Division

IU Health • Indianapolis, IN

11d • Hybrid

About The Position

The Administrative Coordinator serves as a key partner to the Acute Care Surgery Division leadership team, providing high-level administrative support in a fast-paced healthcare environment. The role manages complex calendars and scheduling for multiple providers, coordinates meetings and department initiatives, prepares reports and presentations, processes invoices and expenses, and supports operational efficiency across the division. The ideal candidate is highly organized, can work independently, exercises sound judgment with confidential information, and has prior healthcare experience with the ability to anticipate needs and solve problems proactively.

The schedule is Monday through Friday, 8:00 AM–4:30 PM. A hybrid schedule may be available after 90 days, with one remote workday per week based on performance. The position is located at Methodist Hospital – B Building.

Requirements

• Bachelor's degree or equivalent years of experience.
• 3–5 years of relevant experience.
• Intermediate experience receiving, analyzing, and interpreting complex data and information.
• Advanced proficiency in Microsoft Office, including Word, PowerPoint, and Excel.

Nice To Haves

• Experience with a matrix organization and complex work environment.
• Prior healthcare experience.

Responsibilities

• Provide administrative and technical support to directors and senior-level leadership.
• Manage senior leaders’ calendars, meeting logistics, and travel arrangements with high autonomy.
• Provide quality customer service and professionally represent the team and department.
• Process invoices and expense reports and handle inquiries across supported teams, as appropriate.
• Coordinate department-wide strategic initiatives, including project tracking and reporting.
• Manage work with limited guidance and direction.
• Identify and resolve administrative and operational challenges.
• Prepare presentations, reports, and correspondence for internal and external stakeholders.
• Maintain the accuracy and availability of office records, files, resource data, reports, and basic budget oversight materials.
• Train and guide junior administrative staff and potentially delegate and oversee their day-to-day work.
• Anticipate potential issues and challenges and recognize the specific needs of supported leaders.

Benefits

• Access to opportunities for learning and development, including advanced clinical training, leadership development, promotion opportunities, and cross-training development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level