Administrative Coordinator

Headlands Research•Kelowna, BC

1d•CA$52,000 - CA$54,000•Onsite

About The Position

Okanagan Clinical Trials is seeking a fulltime Administration Coordinator in Kelowna, BC. Successful applicants will have a positive attitude, a desire to work as efficiently as possible, and excellent communication skills. As Administration Coordinator, you will provide general administrative and clerical support as required, as well as assist in accounting functions such as petty cash maintenance and accounts payable.

Requirements

Minimum of 2 years experience in accounts payable/ receivable is preferred
Number and data accuracy
Attention to detail and superb organizational skills
Interpersonal and time management skills, and ability to prioritize
Proficient in Excel, Word, and Outlook
Excellent at relationship building
Excellent verbal and written communication skills
Ability to work well under limited supervision

Responsibilities

Greet clients
Ensure office is presentable
Answer, screen, and forward incoming calls
Manage patient database
Perform client reminder calls, follow-up calls, and scheduling as required
Ensuring all Accounts Payable invoices are entered daily
Manage occasional accounts receivable invoice
Process stipends and generate cheque runs and distribution
Perform office errands
Update social media
Request and reconcile monthly statements from select vendors
Review documents for accuracy and completeness and working on spreadsheets
Provide support to the controller and management and perform other duties as assigned
Maintain historical records by scanning, uploading, and filing documents
Meeting Minutes / Agenda
Ordering supplies as required