Administrative Coordinator (1st / 2nd Shift)

British American Tobacco•Winston-Salem, NM

5d•Onsite

About The Position

Reynolds American is evolving into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World. To achieve our ambition, we are looking for colleagues who are ready to join us on this journey. Tomorrow can’t wait, let’s shape it together! REYNOLDS AMERICAN has an exciting opportunity for an Administrative Coordinator in Winston-Salem, NC The Administrative Coordinator provides administrative, operational, and organizational support to leadership teams and assigned business units. The role serves as a key point of contact for employees, managers, and cross-functional partners while ensuring efficient execution of administrative processes, workforce support activities, communications, documentation management, and office operations. The position helps maintain compliance with company policies and supports day-to-day business continuity.

Requirements

Bachelor’s degree or High School diploma with equivalent experience as executive/administrative assistant.
Administrative, office management, or business support experience preferred.
Excellent organizational skills with the ability to adapt to change quickly and multi-task assignments.
Ability to work independently in a fast-paced environment.
Ability to work a flexible schedule when workloads and deadlines require.
Strong working knowledge of Microsoft applications (Word, PowerPoint, Excel).
Strong problem analysis and problem-solving skills.
Excellent oral and written communication skills.

Nice To Haves

Experience using SAP, Concur and/or UKG/Kronos would be nice to have.

Responsibilities

Provide calendar management for the coordination of meetings for Leaders, Operations, and direct reports.
Interact with executives and executive assistants, as well as consultants/vendors.
Maintain executive office files and records; interpret and explain departmental procedures and executives' requests in response to requests or refer inquiries, as appropriate.
Make travel arrangements (domestic & international) within company policy for assigned leaders and support for visitors, as needed. Includes: booking air, car and hotel; reserving offices/meeting rooms; generating itinerary with all contact numbers and information and attaches necessary documentation needed for trip; updates calendar with all information.
Create, update, and submit expense reports in a timely manner, when requested.
Copy/distribute documents as needed; open and distribute mail; process overnight deliveries.
Prepare and edit presentations in PowerPoint and facilitates the sharing of presentations during meetings, as requested.
Represent the Company in a positive, friendly, and professional manner to both internal and external contacts; receive and direct visitors in a professional manner.
Independently perform confidential office/administrative duties with speed, accuracy, and a positive pleasant attitude; create and maintain highest levels of confidentiality when dealing with proprietary information.
Collaborate with other executive assistants to identify "best practices" and a consistent approach to cross department functions.

Benefits

401(k) plan that offers opportunity to save on pre- and post-tax basis up to 50 percent of eligible compensation.
Company matches 100 percent of employee pre-tax/Roth (401k) contributions up to six percent
Company contributes an additional three percent to 401(k) whether employee participates or not
Comprehensive health- and welfare-benefits package (including medical, dental, vision, and prescription drugs)
Health Savings Account start-up contribution for employees who elect the high deductible health plan
Flexible spending accounts for both Health Care and Dependent Care allowing employee to use pre-tax dollars to pay for qualified expenses during the calendar year
Employee assistance program offering 8 free counselling sessions, per issue, each calendar year for employees and their dependents
Company paid life insurance of 1x annual base pay ($50,000 minimum)
Company paid accidental death or dismemberment insurance of 2x annual base pay ($50,000 minimum)
Voluntary insurances offered at group rates: employee and dependent life insurance, AD&D insurance, critical illness, accident coverage, disability buy-up, and auto & home insurance
Tuition reimbursement and student loan support
Dependent Scholarship Programs
Free confidential personal financial counselling service
On-site health centers and 24/7 fitness centers at certain company locations
A charitable giving matching grants program that enables employees to direct and double their donations to qualifying charitable organizations of their choice
Health-care concierge service
Volunteer service opportunities
Extensive training opportunities
Company vehicle for eligible employees
Mobile phone allowance for eligible employees
Paid Leave: Sick and Personal Time (exempt employees may be excused with pay for brief absences; non-exempt employees receive up to 6 days)
Vacation (levels Below Senior Director receive 15 days (pro-rated during first year of service); Senior Director and Officers receive 25 days (pro-rated during first year of service)).
Holidays (Nine company recognized and two annual personal holidays to be used at the employee’s discretion)
Paid Parental Leave + temporary reduced work schedule opportunity
Funeral Leave
Short-Term Disability Leave
Long-Term Disability Leave
Jury Duty Leave
Military Leave
Released Time for Children’s Education
Community Outreach Leave
Other paid leave benefits, as required by state or local law