Administrative Coordinator

Loop Neighborhood•Union City, CA

19h•Onsite

About The Position

Vintner’s Distributors is the corporate arm for Au Energy, Loop Neighborhood Market, and Poppy Market and is based in Union City, CA, with stores and stations across California. The company was founded in 1978 and develops real estate and owns and operates gas stations with convenience stores and car washes. It also has a wholesale division that delivers fuel to dealer locations in the market. The Administrative Coordinator is responsible for providing comprehensive administrative and operational support across departments, with a focus on supporting leadership within the retail division. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities to ensure efficient day-to-day operations.

Requirements

2–5 years of administrative or coordination experience in a corporate or office environment.
Strong written and verbal communication skills with attention to detail.
Proficiency in Microsoft Office Suite (especially Excel) and collaboration tools such as Teams and SharePoint.
Strong organizational and time management skills with the ability to manage multiple priorities.
Ability to handle sensitive information with discretion and professionalism.
Reliable, detail-oriented, and able to work both independently and collaboratively.

Nice To Haves

Bachelor’s degree in business administration, communications, or a related field preferred.

Responsibilities

Provide administrative support, including calendar coordination, correspondence, and meeting scheduling.
Prepare, review, and edit reports, presentations, and internal communications with accuracy and professionalism.
Serve as a point of contact for internal and external stakeholders, ensuring timely and effective communication.
Coordinate travel arrangements, itineraries, and logistics as needed.
Maintain organized filing systems, records, and confidential materials in accordance with company protocols.
Assist with expense reporting, basic budgeting tasks, and administrative purchase orders.
Support preparation of meeting materials, reports, and departmental documentation.
Assist in the coordination and execution of special projects and company events.
Provide general office administrative support to ensure efficient operations across departments.
Identify and address administrative needs, helping to streamline workflows and improve coordination.