Administrative Coordinator Pedi Neurosciences

Ascension • Austin, TX

2d • Onsite

About The Position

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

Requirements

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Nice To Haves

• Significant experience as an Administrative Assistant, specifically supporting clinical practices, providers, or senior healthcare management.
• A deep understanding of the nuances within a clinical or academic medical environment.
• A track record of successfully planning events and managing project-based workloads with minimal supervision.
• The ability to navigate multiple complex calendar systems

Responsibilities

• Execute Complex Dual-System Scheduling by managing sophisticated calendars across both UT and Ascension platforms to ensure seamless coordination for providers and employees.
• Direct Global Travel & Expense Logistics by orchestrating professional travel arrangements and managing the end-to-end reimbursement process with strict adherence to institutional policies.
• Lead Financial Administrative Operations by overseeing accounts payable and receivable functions to maintain departmental fiscal health.
• Orchestrate High-Impact Events & Conferences by spearheading the planning, coordination, and physical setup of departmental meetings and guest conferences.
• Drive Project & Clinical Support Initiatives by providing high-level administrative assistance to clinical managers and providers, ensuring specialized projects stay on track and organized.
• Manage Departmental Continuity by directing supply procurement and serving as the primary professional point of contact for guests and visiting clinicians.

Benefits

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED