Administrative Coordinator

UG2

9d•Onsite

About The Position

As the Administrative Coordinator - CMMS, you will be a critical member of our facilities team. You contribute directly to the success of our tenants and their ground-breaking scientific discoveries by providing white-glove service to the customer. You will direct the day-to-day preventative maintenance operations, report to senior leadership, and provide administrative support to the facilities team.

Requirements

Proficient in Microsoft Office
Service-oriented attitude
Must be able to work as part of a team and support the team
Excellent verbal and written communications skills

Nice To Haves

Property Management and real estate experience a plus
Experience in Angus or other CMMS a plus
Bachelor’s degree in Business, Finance, Engineering or the sciences a plus
Two years’ related experience in facilities operations and maintenance a plus

Responsibilities

Serve as the initial point of contact for tenants and their facilities work requests
Coordinate and manage the Angus work order system
Communicate regularly with Asset Services and Engineering teams
Contact vendors and schedule subcontractor support of work as needed
Generate standardized reporting on work order volumes, times, and productivity
Follow-up with requestors about status, expected completion, and delays
Survey tenants to ensure satisfaction
Participate in site meetings as required
Maintain operational files, original equipment manufacturer specs, project close-out documents, regulatory files, and other files as required by the site
Provide administrative support to team
Other duties as assigned