Administrative Coordinator - College of Engineering - ECE

Carnegie Mellon University•Pittsburgh, PA

3d•Onsite

About The Position

Carnegie Mellon University's Department of Electrical and Computer Engineering (ECE) is seeking an Administrative Coordinator to provide administrative and operational support for departmental programs, projects, and initiatives. This role is crucial for ensuring the smooth day-to-day operation of assigned areas by coordinating activities, managing administrative processes, and supporting project and program needs. The ideal candidate will have a strong understanding of departmental policies and procedures, excellent organizational skills, and the ability to manage multiple priorities. This position serves as a key resource for internal and external stakeholders and may act as the primary administrative support contact for specific programs or projects.

Requirements

High School Diploma or GED required.
3-5 years of experience in administrative support required.
Excellent problem-solving, reasoning, organizational, and interpersonal skills required.
Successful completion of a pre-employment background check.

Nice To Haves

Associate’s Degree preferred.
Experience in higher education highly preferred.
A combination of education and proven experience from which comparable knowledge is demonstrated may be considered.

Responsibilities

Participate in the department’s shared services administrative mailbox support, completing assigned requests on a rotating schedule.
Oversee logistics of the departments Visitor and Graduate Seminars including seminar planning and scheduling, guest speaker coordination, event logistics, communication and promotion.
Assist with planning, scheduling, and logistics for department events including Open House, Orientation, Alumni events, Corporate Engagement, etc.
Assist with hosting academic visitors and departmental guests by coordinating campus tours, hospitality arrangements and serve as a primary point of contact.
Assist with planning and executing other departmental events such as workshops, student activities, and special lectures.
Make reservations for conference and meeting rooms, assist with room requirements, set up and clean up.
Assist with administrative duties for the department’s Qual exams.
Manage assigned kitchen/lounge/break room areas including stocking, cleaning, maintenance, and inventory and kitchen/office supply ordering.
Facilitate faculty and team lunch orders, manage catering arrangements, group meal ordering and vendor communication.
Process expense reports and procurement card verification reports for self, department faculty, staff and students.
Facilitate end-to-end domestic and international business travel planning including accommodations, and transportation logistics.
Coordinate space access requests for assigned areas.