Administrative Coordinator

CP Group•Vancouver, BC

10h•CA$0 - CA$60,000•Onsite

About The Position

Prompton Real Estate Services Inc. is seeking an Administrative Coordinator to join their Vancouver-based property management team. This role is crucial for managing client communications regarding account activity and finances, maintaining organized internal systems and records, and ensuring smooth daily operations. The company values proactive individuals who can identify and implement process improvements. The role includes hands-on training and ongoing support from the Senior Administrative Coordinator and the Director of Property Management.

Requirements

3+ years of experience in an administrative, coordinator, or operations support role.
Proficiency in learning new software and systems quickly.
Ability to confidently read and explain financial statements (account statements, balances).
Demonstrated leadership qualities, earning trust and being looked to for guidance.
Confidence to identify inefficiencies, communicate suggestions, and drive improvements.
Strong organizational skills, reliability, and ability to manage multiple recurring tasks.
Clear and confident written and verbal communication skills for interacting with clients and the team.

Responsibilities

Serve as a primary contact for clients regarding account activity and finances.
Manage the back end of property management software, including accounts, records, and troubleshooting.
Monitor account balances and insurance renewals, initiating follow-ups with clients and vendors.
Handle time-sensitive client communications concerning municipal tax programs and property assessments.
Coordinate office technology and vendor accounts.
Provide backup support at the front desk as required.
Promptly escalate any unclear or time-sensitive issues to the Senior Administrative Coordinator or Director.