Administrative Coordinator

VOLUNTEERS OF AMERICA SOUTH CENTRAL LOUISIANA•Lake Charles, LA

4d•Onsite

About The Position

The Early Childhood Supports and Services (ECSS) Administrative Coordinator is responsible for supporting the Child & Youth Team at engaging, supporting, and retaining ECSS and child/youth clients and their families as well as administratively supporting the Child & Youth Program Director with program management. The duties of this position are entry level, with direct supervision from an experienced Licensed Mental Health Professional.

Requirements

Proficient in standard office procedures
Experience working in all Microsoft Office software
Experience in basic accounting principles

Nice To Haves

Bachelor’s Degree

Responsibilities

Assures client confidentiality and security of files
Enters data in computer database and runs needed reports
Handles routine correspondence, opens mail and handles mail outs and postage
Responsible for inventory records
Coordinates office supply procurement
Answers multi-line telephone and directs calls to proper person, taking messages as needed; welcomes clients and visitors and assists with their needs
Maintains office area in a clean and orderly fashion
Attends all required training and meetings
Enter, update, and maintain accurate data in computer systems and databases
Review data for errors, inconsistencies, or missing information and make necessary corrections
Follow established data entry procedures and quality standards
Use data entry software, spreadsheets, and other office tools efficiently
Collaborate with team members to resolve discrepancies or improve processes
Assist Child & Youth Director with ongoing specialized assignments, complex projects and other duties as directed
Ensure initial intake documentation is completed accurately and entered into electronic health record
Conduct screenings and ensure completion of initial intake documentation
Perform routine administrative tasks such as filing, copying, faxing, etc.
Manage all clinical appointments
Ensure timely updates and data entry to keep records current