Administrative Coordinator

Malanai • Silver Spring, MD

13d • $26 - $26 • Onsite

About The Position

Malanai LLC is recruiting an Administrative Coordinator to support the Defense Health Agency's (DHA) Vision Center of Excellence (VCE). The Administrative Coordinator will apply skills and experience to support key responsibilities including updating and maintaining operational manuals, managing office files and records in compliance with DHA policies, tracking training compliance documentation, providing comprehensive administrative support, managing documents and products, preparing and managing correspondence, coordinating meetings, and supporting facilities and HR functions.

Requirements

• 1 to 3 years experience in administrative support functions
• Manage calendars as needed for staff
• Set up meetings and events as requested and identify meeting participants
• Perform records management
• Track and manage work tasks
• Prepare correspondence
• Proficiency in MicroSoft office applications
• Exceptional professionalism and strong experience exercising discretion and confidentiality.
• Must be a US Citizen able to obtain a minimum of a Public Trust.

Responsibilities

• Update and maintain desk manuals covering daily activities, correspondence, meetings, processes, and procedures.
• Maintain office files in the approved collaboration tool; ensure proper labeling, storage, and records management compliance.
• Review and update the VCE Records Management Plan in accordance with DHA policies.
• Track and collect documentation for required government and contractor training.
• Manage task lists, taskers, data calls, office equipment, recurring meetings, seating charts, supplies, and general administrative needs.
• Draft, edit, review, and staff documents, presentations, memos, briefings, and other materials; track approvals and maintain the VCE SharePoint library.
• Prepare and manage correspondence, briefing packages, and supporting materials while ensuring VCE records-management standards.
• Coordinate meetings, prepare daily correspondence, attend weekly information meetings, and track action items and status.
• Support facilities, supplies, tasker management, and personnel in/out-processing in coordination with DHA J9.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree