Administrative Coordinator

Bluestem Communities Management•North Newton, KS

1d•Hybrid

About The Position

Bluestem Communities is looking for a full-time Fund Advancement Coordinator (Administrative Coordinator) to join our team! This position must be able to travel to our various locations in McPherson, Hesston, and North Newton. Join our team and enjoy outstanding benefits! At Bluestem Communities, we value our full-time team members and offer a benefits package designed to support both your personal and professional well-being. As a full-time employee you can enjoy the following benefits: Health and insurance Health, dental and vision insurance Flexible Spending Accounts (medical & childcare available) AFLAC products Voluntary life insurance Financial wellness 401(k) plan with company match Gradifi student loan payment program Payactiv : Early access to earned wages Company-paid benefits Group term life and AD&D insurance Short-term disability insurance Employee Assistance Program (EAP) Time off and perks Paid Time Off (PTO) and six (6) paid holidays Bluestem Wellness Center membership Meal discounts at our dining locations Our benefits are designed to help you thrive both personally and professionally. Explore the full range of benefits and learn more about how Bluestem Communities can be the right fit for you—visit our Careers page today! Position Overview: The Fund Advancement Coordinator, under the direction of the Vice President of Fund Advancement, is responsible for coordination and assistance of all Fund Advancement efforts. Key to this role is assisting staff with any administrative tasks, including scheduling and documentation. The Fund Advancement Department is a shared service of Bluestem Communities, so this position will include knowledge of staff, residents, and participants at all Bluestem Communities locations.

Requirements

Must be eighteen [18] years of age
Prefer associate’s degree, two to three years of college or three-years of related experience in administrative, accounting or marketing position
Prefer prior experience using fund advancement software
Must be able to commute between multiple locations and physical environments

Responsibilities

Provide primary administrative assistance for VP & Fund Advancement Department, including scheduling, email, phone calls, note-taking, agendas, and other documentation and projects
Remain aware of staff priorities and calendars, so as to provide helpful communication assistance to all
Maintain donor records, including receipt and acknowledgement of all donations and gifts
Manage mailings and other correspondence
Coordinate with Marketing/Fund Advancement fulfilling project deadlines
Compile key metrics and interpretation/summary of data on a regular basis
Create reports, spreadsheets, trend sheets, and other data as requested
Lead planning and implementation of the Bluestem Gala and Bluestem Visionaries events, and other special events and functions as they arise
Serve as the planner and Host for Fund Advancement meetings and events, including office visits, gatherings, and other activities
Coordinate and Host the Former Board Member Gathering
Remain aware of key donor, sponsor, and stakeholder life and business engagement and apprise staff as appropriate
End of Month/Yearly reports reconciled with finance
Engage with donors and stakeholders as directed
Collaborate with Administrative Assistants on all campuses as needed