Administrative Coordinator (Partial Remote) - ITS-Support Admin

UTMB Health • Galveston, TX

7d • Hybrid

About The Position

To provide professional guidance, supervision, and coordination in the administrative duties of a department. This role involves planning, organizing, and coordinating administrative tasks, participating in departmental budget planning and development, and coordinating the procurement of equipment and supplies. The position also requires interpreting and executing rules, regulations, and policies, assisting administrators in achieving goals, conducting special projects, and adhering to internal controls.

Requirements

• Bachelor's degree or equivalent and two years of experience.
• Calendar management
• Processing travel and expense reimbursements
• Coordinating and setting up business meetings and/or lunch business meetings
• Managing annual inventory coordination
• Ordering and purchasing supplies
• Phone coverage for the office
• Able to multitask and prioritize duties

Nice To Haves

• Senior-level support experience highly desirable.

Responsibilities

• Plans, organizes, and coordinates administrative duties.
• Participates in departmental budget planning and development.
• Coordinates procurement of equipment and supplies and manages all phases of the acquisition cycle.
• Interprets rules, regulations, and policies and executes as applicable.
• Assists administrator in establishing and attaining goals and objectives.
• Conducts special projects and reports.
• Adheres to internal controls established for department.
• Performs related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level