3 (Winn Parish Child Welfare)

State of Louisiana•Winnfield, LA

5d•Onsite

About The Position

This position provides clerical, programmatic, and administrative support functions for staff, applicants and clients of the Winn Parish Child Welfare office. The Department of Children and Family Services (DCFS) is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters. Our vision is to care for the well-being and safety of Louisiana's people, treating all people with dignity, compassion and respect, while providing services with integrity. This vacancy is located in the Winn Parish Child Welfare office in Winnfield, LA. The position serves as the first point of contact at the agency in our Child Welfare Office, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly. This position participates in a Career Progression Group (CPG) and may be filled as an Administrative Coordinator 1, 2, or 3. The level at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position provides the opportunity to advance within this job series.

Requirements

No experience or training is required.

Nice To Haves

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas and emotions using structured communication methods that promote understanding and engagement.
Focusing on Customers: The ability to understand and meet the needs, preferences and experiences of internal and external customers.
Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors and actions in response to evolving circumstances or unexpected change.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication and consideration for others.
Following Policies and Procedures: The ability to follow, reinforce, adapt or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules and organizational policies.

Responsibilities

Serves as Lead Coordinator for all administrative operations of the Winn Parish office.
Provides personnel support to include timekeeping duties, FMLA paperwork, and reports.
Provide receptionist duties
Serve as liaison between clients, families and agency staff
Performs duties related to purchasing of office supplies.
Provides direct payment support to child welfare staff and clients
Organize and maintain file room and files in accordance with established procedure and records retention policy.
Perform other duties as assigned for the smooth operation of the office.