Administrative Coordinator - Medical Telemetry Unit
About The Position
Inova Fair Oaks Hospital is seeking a dedicated Administrative Coordinator to join the Medical Telemetry team. This role will be full-time Day shift, 40-hours per week, 7:00 a.m. - 3:30 p.m. The Administrative Coordinator coordinates and performs a wide variety of administrative activities to support department functions. Provides secretarial support to directors and managers to facilitate completion of department work. Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.
Requirements
- High School or equivalent (GED)
- 1 year of relevant office or healthcare experience
Nice To Haves
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Teams
- Experience with scheduling and timekeeping systems
- Previous experience in an administrative or coordinator role
- Associate degree or higher strongly preferred
- Strong multitasking and organizational abilities
- Excellent verbal and written communication skills
- Collaborative team player with a positive, professional approach
- Strong attention to detail and accuracy
- Ability to work independently and follow through on tasks and responsibilities
Responsibilities
- Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed.
- Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals.
- Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.
- Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.
- Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point).
- Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.
- Coordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures.
- May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical record including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.
- May perform additional duties as assigned.
Benefits
- medical, dental and vision coverage
- a robust team member wellness program
- Inova matches the first 5% of eligible contributions – starting on your first day.
- up to $5,250 per year in education assistance
- up to $10,000 for student loans
- 25 mental health coaching or therapy sessions, per person, per year, at no cost.
- paid time off
- paid parental leave
- flexible work schedules
- remote and hybrid career opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
