Administrative Coordinator

Inova•Fairfax, VA

10h•$20 - $33•Onsite

About The Position

Inova Primary Care - Fair Oaks is seeking a full-time, on-site Administrative Coordinator to support department operations. The position is scheduled Monday through Friday, 8 a.m. to 5 p.m. The coordinator organizes meetings and events, supports budgeting and financial processes, maintains documents and databases, and provides administrative support for department staff. Depending on department needs, the role may also involve maintaining patient charts and ensuring medical records are handled in accordance with guidelines.

Requirements

High school diploma or GED.
One year of relevant office or healthcare experience.

Nice To Haves

Bachelor’s degree.

Responsibilities

Schedule and coordinate meetings and special events, including facilities, catering, and logistics; make travel arrangements as needed.
Track and monitor the department budget, research variances, create and maintain spreadsheets, and prepare statistical reports.
Prepare and distribute monthly budget reports and assist with annual budget proposals.
Process requisitions, invoices, and expense reports; prepare check requests, determine accounting codes, ensure accurate data entry, and manage the petty cash fund.
Revise and draft processes and procedures to support efficient department operations.
Design, format, and edit documents and presentations using intermediate and advanced features of Microsoft Word, Excel, and PowerPoint.
Maintain hard-copy and electronic files and build and maintain databases using Access, Excel, and specialized database applications.
Maintain confidential employee records, process timesheets, track paid time off, and liaise with Payroll and Human Resources.
Coordinate support staff schedules to provide coverage for meetings, education, and paid time off.
Orient new employees and train them in department policies and procedures.
As required by the department, create, maintain, and terminate patient charts in compliance with medical record guidelines.
Ensure medical record integrity, including patient identification; ensure chart documents are complete for transfer or discharge; and return old medical records to the Medical Record Department at discharge.

Benefits

Medical, dental, and vision coverage.
Team member wellness program.
Retirement plan with Inova matching the first 5% of eligible contributions, starting on the first day.
Education assistance of up to $5,250 per year.
Student loan assistance of up to $10,000.
Up to 25 mental health coaching or therapy sessions per person, per year, at no cost, for team members, their spouses or partners, and their children.
Paid time off.
Paid parental leave.
Flexible work schedules.
Remote and hybrid career opportunities.