Administrative Coordinator

First Baptist Church of Glenarden•Landover, MD

1d•$48,500 - $62,500•Onsite

About The Position

First Baptist Church of Glenarden (FBCG) is seeking a full-time Administrative Coordinator to support designated CBO Directors and other senior CBO staff as needed and provide secondary support to the Office of the COO. This role will work alongside the Executive Assistant to the COO to provide high-level administrative and operational support, including project coordination, document preparation, meeting and calendar management, and process improvement initiatives. The ideal candidate will be highly organized, proactive, and tech-savvy, with the ability to handle multiple priorities in a fast-paced environment.

Requirements

Must be saved, have a servant’s heart, and be a member in good standing (or willing to join) at FBCG.
Must demonstrate Christ-like character, strong integrity, discretion, and sensitivity when handling confidential information.
High school diploma required.
Minimum of five (5) years in administrative support or business operations.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Comfortable using virtual meeting platforms (Zoom, Microsoft Teams) for scheduling and coordination.
Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to work independently and as part of a team.
Flexible, proactive, and resourceful problem-solver.

Nice To Haves

Associate or Bachelor’s degree preferred.
Minimum of two (2) years of customer service experience preferred.
Experience with project management tools such as Asana, Smartsheet, or Microsoft Project preferred.
Familiarity with Visio or similar software for organizational charts and workflow diagrams preferred.

Responsibilities

Provide direct administrative assistance to the COO and Sr. Director of Business Operations, including managing correspondence, preparing briefings, and developing PowerPoint presentations.
Track projects, update schedules, and assist in the development of operational procedures.
Schedule and organize meetings (in-person and virtual), prepare agendas, distribute materials, and document meeting minutes.
Manage schedules and travel arrangements, including booking flights, accommodations, and coordinating itineraries.
Oversee central office supply inventory, coordinate vendor orders, and ensure copier maintenance and supply replenishment.
Receive and process vendor invoices, coordinate approvals, and ensure timely payments through the accounts payable process.
Maintain records across multiple platforms and create reports, organizational charts, and dashboards.
Organize and maintain paper and electronic files, ensuring confidentiality and accessibility.
Answer phones, manage emails, process incoming/outgoing mail, and provide a welcoming presence at the FBCG Welcome Desk as needed.
Track expenses, reconcile credit card transactions, and prepare purchase requests.