Healthcare Associates Administrative Coordinator

Beth Israel Lahey Health

11d•$22 - $30•Onsite

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Provides support for leadership positions and BIDHC Central by leading and coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and BIDHC policies and procedures.

Requirements

In-depth knowledge of departmental programs, operations and services and BIDHC policies and procedures.

Responsibilities

Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, refer to other managers or resolve the situation.
Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
Oversees planning and preparation for committees. Distributes minutes, manages agenda, materials and committee work.
Independently composes and edits complicated and sensitive correspondence, reports and documents.
Prepares, analyzes and summarizes data from multiple sources to compile and create detailed complex documents, reports and high-level presentations.
Acts as a resource for information and training.
Coordinates multiple schedules and diverse workflow to meet operational needs.
Accountable for outcome of work with minimal oversight from manager/director.
Initiates, organizes and implements systems and procedures to efficiently coordinate work of the BIDHC Central office.
Serve as liaison between the Central office and department or practice based staff.
Prioritize messages and schedule meetings at APG Central.