Administrative Coordinator

Winthrop University•Rock Hill, SC

23h

About The Position

Establishes and maintains administrative procedures and workflows. Serves as liaison among faculty, staff, students, external partners and university offices. Coordinates and manages executive, CBT and department calendars, scheduling priorities, and meeting logistics. Prepares agendas, briefing materials, reports and meeting minutes. Coordinate internal communications across departments and administrative offices. Serves as building coordinator; conducts visual facilities checks and coordinates follow-up requests as needed. Supervises and assigns work to the Administrative Assistant.

Requirements

Bachelor’s degree.
At least one year of experience providing senior-level/advanced administrative support.
Proficiency with Microsoft 365.

Nice To Haves

Relevant professional experience in higher education.
Experience coordinating events.
Experience with office operations, including budgeting and hiring functions.
Experience as an administrative lead or supervisor.

Responsibilities

Establishes and maintains administrative procedures and workflows.
Serves as liaison among faculty, staff, students, external partners and university offices.
Coordinates and manages executive, CBT and department calendars, scheduling priorities, and meeting logistics.
Prepares agendas, briefing materials, reports and meeting minutes.
Coordinate internal communications across departments and administrative offices.
Serves as building coordinator; conducts visual facilities checks and coordinates follow-up requests as needed.
Supervises and assigns work to the Administrative Assistant.
Manages and leads travel arrangements and conference logistics for CBT colleagues.
Prepares travel authorizations and reimbursement documentation.
Tracks deadlines, registrations and expense documentation.
Manages and leads purchasing and procurement processes related to departmental operations and events.
Participates in the planning of departmental and college events, including workshops and seminars, Business Leadership Council meetings, recruitment and retention events, alumni events, etc.
Coordinates travel, lodging, itineraries, parking and hospitality for candidates and visitors (including gifts).
Assists with and participates in recruitment initiatives and prospective student engagement activities.
Coordinates building tours and campus visit experiences.
Manages and leads position postings, applicant communications, interview scheduling and onboarding logistics.
Manages and leads hiring processes for faculty, staff, adjuncts, tutors and student employees.
Assists with onboarding for faculty and staff, including system access and orientation coordination.
Initiates ePAFs as necessary.
Maintains personnel records and assists with compliance tracking (e.g., promotion and tenure timelines).
Oversees departmental communications and announcements.
Manages and leads website updates and digital communications.
Collaborates with marketing and communications staff on promotional efforts.
Supports newsletters, social media efforts and recruitment messaging.
Develops and supports in-house marketing displays and outreach initiatives.
Assists with data collection and the preparation of various reports.
Maintains shared databases, spreadsheets and document repositories.
Monitors operational workflows and ensures accuracy of departmental records.
Assists with assessment and accreditation data needs.