Administrative Coordinator - Plastic Surgery

IU Health•Indianapolis, IN

4d•Hybrid

About The Position

Indiana University Health is seeking individuals who embody excellence, compassion, teamwork, and purpose to join their Plastic Surgery team in the role of Administrative Coordinator. This position will work Monday – Friday, 8:00am – 4:30pm. This role will be eligible for a hybrid work schedule (3 days in office, 2 days remote) after successful completion of new hire training. The office is located at Emerson Hall on the IUI Campus. This role is the primary administrative and operational partner to the Division Chief, faculty team, and division leadership within Plastic Surgery IUHMG.

Requirements

Bachelor's Degree or equivalent years of experience is required.
Requires 3-5 years of relevant experience.
Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

Nice To Haves

Experience with a matrix organization and complex work environment is preferred.
Healthcare, academic medicine, physician practice, or higher education environment experience.
Experience supporting senior leaders, executives, physicians, or faculty.
Experience coordinating physician/provider recruitment and onboarding.
Familiarity with: Physician credentialing, Faculty affairs, Compliance documentation, Revenue cycle processes.
Experience planning educational conferences, faculty events, or professional programs.

Responsibilities

Managing complex executive calendars, scheduling meetings, and coordinating travel for the Division Chief.
Providing administrative support to division leadership and faculty members.
Acting as the primary coordinator for faculty recruitment, including candidate outreach, interview scheduling, site visits, onboarding coordination, and communication with hiring teams.
Tracking and managing faculty compliance documentation, credentialing-related deadlines, and other required paperwork to prevent claim holds and reimbursement delays.
Processing expense reports, reimbursements, and travel-related financial documentation.
Coordinating and supporting educational, recruitment, and faculty engagement events in partnership with the Education team.
Working closely with faculty, practice leadership, HR, Finance, Education, and other coordinators to ensure smooth operations and provide cross-coverage when needed.
Identifying process improvements and helping streamline administrative workflows.