Administrative Coordinator

Thomson Reuters • Eagan, MN

10d

About The Position

We are looking for an Administrative Coordinator , to join our printing plant team in Eagan, Minnesota. The administrative coordinator will be responsible for administration within one function and may in addition have Executive Assistant duties. For this role, you will be eligible for a sign-on bonus of $2,500 upon being in the role for 90 days. About the Role: In this opportunity as an administrative coordinator, you will be responsible for : Carrying out advanced administrative duties to meet departmental or multi-departmental needs. Organizing workload to comply with deadlines and priorities. Providing administrative services and coordination for departmental projects and learning their internal systems. Working with suppliers, originating reports/documents/presentations, composing Correspondence/department communications, updating manuals, maintaining logs, and maintaining and updating department files. Analyzing, collecting, and compiling data and some proofreading. Liaising with other departments, specifically Accounts in relation to producing and checking invoices, banking, and Purchase Orders. Some secretarial duties, including managing calendars, travel, expenses, and mail. May use various computer databases and applications. Mostly working independently, performs complex administrative duties related to the department function. Scope of the role may be global as you may interact with global staff. The role requires knowledge of departmental and company policy and procedure, dealing with sensitive and confidential information, and financial reporting support and understanding.

Requirements

• Use of Microsoft Applications
• Working Knowledge: Presentation packages, Reception Skills
• Fully Competent: Computer Literacy, Telephone Proficiency, Data Input, Business Writing
• Expert: General Office Procedures, Compliance, Problem Solving
• High School Diploma

Nice To Haves

• Bachelor's Degree or equivalent desirable.

Responsibilities

• Carrying out advanced administrative duties to meet departmental or multi-departmental needs.
• Organizing workload to comply with deadlines and priorities.
• Providing administrative services and coordination for departmental projects and learning their internal systems.
• Working with suppliers, originating reports/documents/presentations, composing Correspondence/department communications, updating manuals, maintaining logs, and maintaining and updating department files.
• Analyzing, collecting, and compiling data and some proofreading.
• Liaising with other departments, specifically Accounts in relation to producing and checking invoices, banking, and Purchase Orders.
• Managing calendars, travel, expenses, and mail.
• Using various computer databases and applications.
• Performing complex administrative duties related to the department function.
• Interacting with global staff.

Benefits

• 2nd shift differential of $4.00 per hour, 3rd shift differential of $5.00 per hour, and a bonus plan.
• Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
• Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future. We provide on-the-job coaching &and learning, leadership capability development, Harvard Management Courses, key talent programs.
• We offer comprehensive benefit plans to include 3 weeks vacation, 10 sick days, 9 company holidays, 3 floating days, uniform and laundry service, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
• Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more.
• We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
• market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match.
• market leading work life benefits with competitive vacation, sick and safe paid time off, paid holidays (including two company mental health days off), parental leave, sabbatical leave.
• optional hospital, accident and sickness insurance paid 100% by the employee; optional life and AD&D insurance paid 100% by the employee; Flexible Spending and Health Savings Accounts; fitness reimbursement; access to Employee Assistance Program; Group Legal Identity Theft Protection benefit paid 100% by employee; access to 529 Plan; commuter benefits; Adoption & Surrogacy Assistance; Tuition Reimbursement; and access to Employee Stock Purchase Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees