Administrative Coordinator, Part Time Days

University of Chicago Medicine•Chicago, IL

1d•Onsite

About The Position

Administrative Coordinator – Perioperative Services (Operating Room) UChicago Medicine | Chicago, IL (Onsite) Join a Leading Academic Healthcare System Take your career to the next level with UChicago Medicine—where innovation, collaboration, and excellence drive everything we do. As an Administrative Coordinator supporting our Perioperative (OR) Services , you’ll play a vital role in ensuring seamless operations within a fast-paced, high-acuity healthcare environment. As an Administrative Coordinator, you will organize and manage the non-clinical operations of the Care Center under the direction of Perioperative Leadership. This role requires strong organizational skills, critical thinking, decision-making ability , and the capacity to communicate effectively across all levels of hospital staff. This is an ideal opportunity for a highly organized, detail-oriented professional who thrives in healthcare administration, operations coordination, and workforce management .

Requirements

College coursework in Business Administration, Healthcare Administration, or related field
Minimum 3+ years of administrative or operations experience (healthcare preferred)
Core Competencies Strong organizational, multitasking, and problem-solving skills
Ability to thrive in a fast-paced, high-demand healthcare environment
High level of confidentiality and discretion
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel)

Nice To Haves

Experience with Epic, Optime, Kronos, SharePoint
Background in healthcare operations, HR coordination, or payroll processing

Responsibilities

Operational & Administrative Coordination Manage personnel records , employee data, and confidential HR documentation
Process employee changes (transfers, onboarding, demographic updates, SARFs)
Maintain accurate timekeeping, attendance, and payroll records
Support departmental audits and reporting functions (CQI, compliance, metrics)
Payroll, Scheduling & Workforce Support Coordinate and process biweekly payroll , identifying discrepancies and resolving issues
Track and manage attendance, tardiness, and workforce data
Assist in budget monitoring and financial tracking within guidelines
Training, Compliance & Education Coordinate mandatory training programs (CPR, TB, licensure, competencies)
Track and report on compliance metrics and deficiencies
Schedule and organize in-service training sessions , ensuring readiness of materials and equipment
Communication & Team Collaboration Serve as a key liaison between physicians, leadership, and clinical/non-clinical staff
Coordinate meetings, communications, and departmental updates
Prepare reports, presentations, meeting minutes, and correspondence
Foster a culture of service excellence, respect, and adaptability
Continuous Improvement & Operations Support Identify workflow challenges and implement process improvements
Support development of policies and procedures
Ensure compliance with hospital standards and regulatory requirements
Participate in staff meetings and operational initiatives

Benefits

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.
As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.
Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume