Administrative Coordinator

Beth Israel Lahey Health•Boston, MA

2d•$25 - $34•Hybrid

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Join a fast-growing gender-affirming care program where your work directly expands access and changes lives for gender-diverse patients every day. This is more than an admin role, it’s a chance to be the backbone of compassionate, coordinated care in a mission-driven team making a real impact. The Administrative Coordinator will be supporting the Gender Affirming Program within the Urology Department at Beth Israel Deaconess Medical Center in Boston, MA. The anticipated schedule is 8am - 4:30pm, Monday through Friday. This role may have the option to work one day remotely following six months of orientation. The ideal candidate will possess a strong administrative skill set, as they coordinate complex patient care, and demonstrate strong relationship building skills, working across local affiliate networks.

Requirements

High School diploma or GED required.
3-5 years related work experience required.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications.
May produce complex documents, perform analysis and maintain databases.

Nice To Haves

Associate's degree preferred.

Responsibilities

Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff.
Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures.
Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.
Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
Oversees planning and preparation for committees.
Distributes minutes, prepares agenda, materials and committee work.
Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations.
Completes department-specific responsibilities which are documented at the local level.