Administrative Coordinator - Old Red Medical Museum-Benefit Bearing, (Non-Benefit Bearing, Up to 8 Hours per Week)
UTMB Health•Galveston, TX
•Onsite
About The Position
To provide professional guidance, supervision, and coordination in the administrative duties of a department. The Administrative Coordinator is responsible for providing professional administrative and operational support for the Old Red Medical Museum. Work collaboratively with faculty, students, staff, and external stakeholders to support the daily operations of the museum and management of the heritage collections.
Requirements
- Bachelor's degree or equivalent in a related field
- 2 years of related experience
- Proficiency with Microsoft Office software
- Effective problem-solving skills
- Strong professional communication and interpersonal skills
- Ability to manage multiple priorities
Nice To Haves
- Previous experience of working in an academic medical school/heritage environment.
Responsibilities
- Provide administrative support for the museum (serve as a point of contact, scheduling meetings, drafting minutes).
- Maintains collections management records and policies.
- Submit invoices and purchase order requests through the Academic Enterprise Service Center.
- Processes Travel Authorizations and travel reimbursements for museum personnel.
- Adheres to internal controls and reporting structures.
- Perform other related duties as required.
- Coordinate program of tours and events.
- Maintain a calendar of museum activities.
- Interface with UTMB internal services (Facilities, Classroom Services, etc.) personnel.
- Participate in the analysis of the museum budgets.
Benefits
- Benefit Bearing, (Non-Benefit Bearing, Up to 8 Hours per Week)
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
