Administrative Coordinator

RTX • Cambridge, MA

5d • Onsite

About The Position

RTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses – Collins Aerospace Systems, Pratt & Whitney, and Raytheon. Its 185,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonics, avionics and cybersecurity. The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, VA. For more than 70 years, scientists and engineers in diverse disciplines at RTX BBN Technologies have collaborated to solve real-world problems through research, exploration, development and prototyping. We partner with the best technical talent in academia and industry to challenge the status quo, pioneer new technologies, and create transformative solutions. Our culture enables all employees to find purpose, thrive, and succeed. By creating an environment where all opinions are valued, risk-taking is encouraged, and excellence is rewarded, we allow our employees to do their best, most important work. We offer industry-leading benefits including 100% paid tuition program, a generous 401k company match, a Retirement Contribution, performance-based incentive plans, an onsite gym and game room, paid parental leave, paid time off and all kinds of employee discounts. Are you someone who likes variety, a fast-paced environment and can think fast on your feet to shift priorities at the blink of an eye? Are you a professional that enjoys building relationships with internal and external customers, who can exercise good judgment in a variety of situations, has strong administrative and organizational skills and can communicate well with all levels of management? If you answered “yes,” then RTX BBN wants to hear from you. BBN’s Collaborative Administration Group, called POST (Professional Office Support Team) has an opening for a Full time Administrative Associate who will provide administrative support for professional, technical and engineering co-workers at various levels. This is an on-site role, located in Cambridge, Massachusetts.

Requirements

• HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience.
• Proficiency in Microsoft Office 365 applications.
• Proven administrative ability.
• 4+ years of related experience.
• Excellent organizational skills.
• A focus on customer service
• Great attention to detail.
• Ability to multitask effectively and expeditiously complete tasks.
• Excellent written communication skills.
• Teamwork, collaboration, and initiative are essential in this role.
• Excellent interpersonal skills.
• Exuberant, forward-looking personality and an ability to think outside the box are essential to this role.
• Light occasional domestic travel, when needed in support of another site.

Responsibilities

• Provide administrative support to the group’s senior leader and employees; primarily located or assigned to the Business Unit (BU) in BBNs Cambridge, MA office.
• Collaborate and support all other administrative teams within the organization when necessary.
• Maintain senior leader calendar for meetings, events, vacation, and travel.
• Answer routine questions on policies and procedures as it relates to the administrative performance, including expense reporting, group meals, etc.
• Coordinate internal meetings and functions, including arranging for visitors and ordering catered food.
• Facilitate meetings and drive slides or other material for zoom and/or in-person formats.
• Create and process trip/expense reports and vendor check reimbursements.
• Maintain log and track ongoing and outstanding travel claims.
• Arrange/assist with travel reservations as necessary.
• Arrange, schedule, and track interviews for potential new hires.
• Handle new employee onboarding requirements as needed.
• Coordinate, assist and potentially generate export paperwork requirements as necessary.
• Coordinate office moves within the Business Unit when required.
• Support Environmental, Health and Safety (EHS) initiatives and quarterly audits within designated areas.
• Assist in maintaining company document repositories.
• Order office supplies and maintain stock.
• Coordinate and participate with other administrators across the business to build rapport and foster a unified environment.
• Provide support, guidance and/or drive for evolving business changes, process improvements and the like.
• Support government property inventory barcoding, tracking, and periodic audits.
• Perform other administrative and clerical duties as assigned.

Benefits

• We offer industry-leading benefits including 100% paid tuition program, a generous 401k company match, a Retirement Contribution, performance-based incentive plans, an onsite gym and game room, paid parental leave, paid time off and all kinds of employee discounts.
• Whether you’re just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement, and work/life benefits; career development and recognition programs.
• Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care
• Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED