Administrative Coordinator
About The Position
The Administrative Coordinator provides operations support to the Swearer Center community of students, staff, faculty and community partners. Reporting to the Center’s Senior Director of Community Engagement, the position supports Swearer Center programs and daily operations by processing financial transactions, supporting event planning, and planning logistics for Swearer staff and student travel. This position plans and executes center-wide annual events and monthly programming-related events by the Swearer Center. The position will serve as a liaison with relevant internal Brown offices (e.g., Financial Operations of the Office of Financial Strategy & Planning, Event Operations, Office of Information Technology, Facilities Management, etc.), and external constituents (e.g., guest speakers and vendors). The position supports building maintenance, inventory and supply ordering, provides front-desk reception, and works as a member of the operations staff to maintain and improve the Center’s operational processes. The position also provides operational support to the Office of Community Engagement.
Requirements
- Bachelor’s degree with 1-2 years of related experience or equivalent combination of education/experience
- Excellent organizational, administrative, and time-management skills and strong attention to detail.
- Ability to efficiently manage multiple tasks with competing priorities.
- Ability to work independently and as part of a collaborative team.
- Ability to take initiative and prioritize in a fast-paced environment while anticipating emerging needs of the organization.
- Strong solution and system orientation.
- Excellent interpersonal/communication skills.
- Ability to interact professionally with multiple audiences and people from diverse backgrounds.
- Excellent technical skills in word processing, spreadsheet/database and email applications (Google environment including mail, calendar, drive).
- Ability to handle confidential or sensitive materials with discretion.
- Ability to work nights and weekends and other flexible hours, as needed.
- Flexibility to handle emergency needs.
Nice To Haves
- Administrative experience in an academic or higher education setting
- Experience processing financial transactions (reimbursements, purchase orders, etc.)
- Experience with event planning
- Experience with calendar management or executive support
- Experience with project management systems (e.g, Basecamp) and other IT or financial systems (e.g., Workday)
Responsibilities
- Processing financial transactions
- Supporting event planning
- Planning logistics for Swearer staff and student travel
- Planning and executing center-wide annual events and monthly programming-related events
- Serving as a liaison with relevant internal Brown offices and external constituents
- Supporting building maintenance, inventory and supply ordering
- Providing front-desk reception
- Maintaining and improving the Center’s operational processes
- Providing operational support to the Office of Community Engagement
Benefits
- Benefits of Working at Brown
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
