Administrative Coordinator

C0001225248P•Montreal, QC

27d•Hybrid

About The Position

We are seeking an Administrative Assistant to join our North America Market Area (NCA) Administration team. You will be responsible for providing comprehensive office and clerical support services, including coordination of daily administrative activities, preparation of reports and communications, and executive support. Your role plays a crucial part in ensuring efficient office operations and effective communication, which will positively impact leadership effectiveness, employee experience, and overall business continuity. In this position, you will report to the Senior Manager, Human Resources. This position is mainly located in Montreal and is a 15 month fixed term contract, based on site four days per week. Some local travel is required.

Requirements

College degree or equivalent education and training
Minimum 2+ years of experience in office administration or a similar role
Fully bilingual in French and English (required)
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Highly organized, self-directed, and able to manage multiple priorities in a fast-paced environment
Strong interpersonal, verbal, and written communication skills
Demonstrated ability to work collaboratively across teams and departments
A valid driver's license

Nice To Haves

Experience with SAP
Exposure to international business environments

Responsibilities

Coordinate day-to-day office administration services to ensure efficient and reliable operations
Prepare and assist with reports, spreadsheets, presentations, and ad-hoc management requests
Develop and distribute internal and external business communications
Prepare, edit, and manage correspondence, including letters, memorandums, and reports
Manage incoming and outgoing mail, courier services, and vendor cheque distribution
Arrange and coordinate travel, meetings, conference calls, and expense reports for the NCA Market Area President
Plan and coordinate events such as meetings, office gatherings, and employee functions
Support the local implementation of new policies, programs, and organizational initiatives