Administrative Coordinator

LED FastStart•Metairie, LA

28d•Onsite

About The Position

We’re looking for an Administrative Coordinator that will work with cross-functional teams to provide administrative support for all RNGD projects and business endeavors. This role ensures efficient operations, accurate documentation, and positive employee experience while supporting both project teams and company-wide initiatives.

Requirements

High school diploma or equivalent.
2+ years of construction industry experience.
Proficiency with MS Office Suite and construction project management software.
Exemplifies RNGD’s core values: Renegade Mentality, Sweep Floors, Build Together, Honor Promises
Innovative and Strategic: Always asks "why" to uncover root causes and find the right solutions.
Proactively seeks opportunities to collaborate and innovate.
Takes a methodical approach to planning daily activities.
Manages time and resources effectively to meet deadlines.
Adapts quickly to rapidly changing technology and leverages it for efficiency.
Collaborative and Communicative: Establishes cooperative, trusting relationships with colleagues and business contacts.
Demonstrates a positive and professional attitude while working as part of a team.
Communicates clearly and effectively in written, verbal, and non-verbal forms.
Actively listens to ensure understanding and alignment.

Responsibilities

Collaborate with project teams to meet deadlines and deliverables.
Prepare, distribute, and maintain project-related documents.
Ensure subcontractor compliance with minimum requirements for execution.
Prepare, organize, and distribute subcontract documents, purchase orders, and proposals.
Prepare certified payroll on applicable projects.
Assist with miscellaneous copying, scanning, organizing, and filing tasks.
Provide reception coverage, including dispatching incoming calls, assisting callers with inquiries, and distributing mail and deliveries.
Coordinate conference rooms, calls, couriers, hotels, travel arrangements, seminars, and conferences.
Assist with company luncheons, meeting setup, and trainings as requested.
Work collaboratively as part of a team to achieve administrative results.
Understand administrative procedures and support in their development and execution.
Understand and uphold company culture by implementing and reinforcing project, company, and client policies, procedures, ethics, and standards.
Assist in executing the employee experience strategy by planning and communicating details for corporate events, including happy hours, monthly birthdays, in-house meetings, community events, company-sponsored activities, and training seminars.
Coordinate event details such as invitations, headcounts, rentals, catering, and logistics.
Assist with workflow coding.
Collaborate and manage per diem paperwork with Project Managers.