Administrative Coordinator – Energy Rebates

Hire Hangar • New York, NY

2d • Hybrid

About The Position

Hire Hangar is hiring an Energy Incentive Coordinator to manage utility and government incentive applications for an energy efficiency and home improvement company. The role covers the full application lifecycle, from gathering project documentation after each job and assembling accurate application packages to tracking submissions through approval and release of funds. The work is high-volume and detail-focused, and the coordinator works with a small team, field installers, and company leadership. The position is on-site in Brooklyn four days per week, with one day working from home.

Requirements

• Confident use of web portals, spreadsheets, file management tools, and online government systems.
• Strong attention to detail and commitment to accurate paperwork.
• Persistent, proactive follow-up and ability to close out open items.
• Ability to learn new information quickly and apply it with minimal repetition; training on the programs is provided.
• Strong self-management and ability to maintain accuracy while independently handling a large workload.
• Enjoyment of structured, repetitive administrative work.
• Clear, professional communication and ability to collaborate directly with company leadership.
• Availability to work on-site in Brooklyn four days per week and from home one day per week.

Nice To Haves

• Background in document processing, data entry, or precision-focused administrative work.
• Interest in AI tools and their use in simplifying or automating repetitive tasks.
• Exposure to utility incentives, energy efficiency programs, or government rebates such as NYSERDA, Con Edison, or PSEG.
• Experience in or around construction, HVAC, contracting, or home services.
• Comfort managing several active projects or case files at once.

Responsibilities

• Assemble incentive application packages using job-site photos, measurements, square footage, insulation details, and property data.
• File applications with state and utility incentive programs, following each program’s guidelines.
• Monitor open applications and follow up regularly to move approvals and payments forward.
• Identify and correct missing paperwork, inconsistencies, and filing errors.
• Maintain an up-to-date log of each application, its status, and its final result.
• Partner with field installers to ensure the correct documentation is gathered at each project phase.
• Track program rule changes, eligibility updates, and filing deadlines.
• Perform related administrative duties that support the incentive process.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed