Administrative Coordinator

LEGACY APPAREL SOLUTIONS•Baldwin Park, CA

19d•Onsite

About The Position

The Administrative Coordinator plays a key support role in the daily operations of the Irwindale office, providing front-line administrative assistance, accurate data entry, and organization. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality.

Requirements

High school diploma or equivalent preferred
Prior experience in commercial cleaning, janitorial, custodial, or facility maintenance preferred
Ability to work independently and efficiently with minimal supervision
Strong attention to detail and commitment to cleanliness and organization
Ability to follow cleaning schedules, safety procedures, and company standards
Reliable attendance, punctuality, and dependable work performance required
Ability to safely use cleaning chemicals, supplies, and equipment
Ability to lift, carry, push, and pull cleaning equipment and supplies as needed
Ability to stand, walk, bend, reach, and perform repetitive physical tasks throughout the workday
Strong time management and organizational skills
Ability to maintain professionalism while working in executive offices and administrative areas
Ability to communicate effectively with supervisors and staff regarding facility needs or concerns
Flexibility to assist with additional cleaning or facility-related tasks as assigned
This position requires the ability to sit or stand for extended periods while performing administrative and data entry tasks.
The employee must be able to use a computer keyboard and monitor for prolonged periods with accuracy and attention to detail.
The role also requires the ability to occasionally stand, walk, bend, and reach to greet visitors, prepare meeting spaces, and assist with light office setup.
The employee must be able to lift or carry light office supplies and materials, typically up to 15–20 pounds, and must be able to drive and operate a personal or company vehicle for occasional business-related errands.

Responsibilities

Greet and assist visitors, answer phone calls, and respond to general inquiries in a professional manner.
Provide administrative office support.
Assist with management of calendars and scheduling meetings for leadership
Handle incoming and outgoing correspondence, including sorting mail, distributing packages, and maintaining office communications.
Maintain office and janitorial supply inventories and coordinate replenishment as needed.
Prepare meeting locations and provide hospitality support for visitors, meetings, and internal events, including coordinating refreshments, lunches, and ensuring meeting spaces are properly set up.
Coordinate and support monthly employee luncheons and other company-sponsored events for the company's California and North Carolina warehouse locations.
Perform occasional business-related errands outside of the office
Assist with special projects and perform additional duties as assigned by Management and other personnel in leadership.
Assist with administrative event coordination, as needed.
Additional duties may be assigned as necessary to meet business and operational needs.