Administrative Coordinator - Architecture Department

Cal Poly•San Luis, CA

3d•Onsite

About The Position

This position has significant autonomy and operates under the general direction of the Architecture Department Head, and is responsible for the administrative coordination and duties related to the overall operation of the department, including: information management, record-keeping and reporting, procurement of equipment, furniture and supplies, accounts payable, budgetary oversight, faculty and student recruitment, oversight of department resources, work direction to student assistants, and coordination of special events and projects. In consultation with the Department Head and faculty, this position is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. The Architecture Department (ARCH) is one of five academic departments in the College of Architecture and Environmental Design (CAED). ARCH enrolls approximately 800 undergraduate majors. The ARCH Department offers a Bachelor of Architecture, a minor in Architecture, and stewards the interdisciplinary minor in Sustainable Environments. The Department supports numerous off campus programs, student clubs, and other co-curricular activities. The ARCH Department is comprised of a department head, an associate department head, approximately 50 faculty, administrative support staff, and student assistants.

Requirements

Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University, with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
High school diploma or its equivalent.
Type 45 wpm.
Five years of general office support or technical experience.
Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.

Responsibilities

Information management
Record-keeping and reporting
Procurement of equipment, furniture and supplies
Accounts payable
Budgetary oversight
Faculty and student recruitment
Oversight of department resources
Work direction to student assistants
Coordination of special events and projects
Full scope of project activities including initiation, execution, coordination, implementation, and evaluation