Administrative Coordinator

Albertsons Companies • Arlington, TX

9h

About The Position

The Administrative Coordinator provides administrative, clerical, and operational support to store leadership and department teams. The role coordinates office operations, maintains personnel and business records, supports recruiting and onboarding, manages communications, and assists with payroll, scheduling, and compliance functions. The coordinator helps maintain efficient store administration while supporting employee engagement, operational excellence, and organizational effectiveness.

The role provides support to the Store Director, Assistant Store Director, and department leadership; prepares and maintains reports, correspondence, schedules, and operational documents; coordinates meetings, training, and communications; maintains accurate records; and assists with special projects and audits. It also supports recruiting, onboarding, personnel records, employee inquiries, payroll documentation, timekeeping, labor reporting, scheduling, employee communications and events, compliance, vendor coordination, and day-to-day office administration.

The position requires a high school diploma or equivalent, previous administrative, office support, retail, or customer service experience, proficiency with Microsoft Office, strong organizational and communication skills, and the ability to handle sensitive information confidentially. An associate’s degree and experience with recruiting, onboarding, payroll, personnel administration, or retail and grocery environments are preferred.

Requirements

• High school diploma or equivalent.
• Previous administrative, office support, retail, or customer service experience.
• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and accuracy.
• Excellent organizational and record-management skills.
• Effective written and verbal communication abilities.
• Strong interpersonal and customer-service skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively with various departments.
• Proficiency in office systems, administrative software, and reporting tools.

Nice To Haves

• Associate's degree in Business Administration, Human Resources, or a related field.
• Experience supporting recruiting, onboarding, payroll, or personnel administration.
• Experience working in a retail, grocery, or multi-department business environment.

Responsibilities

• Provide administrative support to the Store Director, Assistant Store Director, and department leadership teams.
• Prepare, organize, and maintain reports, correspondence, schedules, and operational documents.
• Coordinate meetings, training sessions, and store communication activities.
• Maintain filing systems and ensure records are accurate, organized, and readily accessible.
• Assist with special projects, audits, and operational initiatives.
• Support recruitment through job postings, applicant tracking, interview scheduling, and hiring events.
• Coordinate new-hire onboarding and orientation.
• Maintain personnel files and employment records in compliance with company policies.
• Monitor completion of required training, certifications, and compliance documents.
• Assist employees with administrative and employment-related inquiries.
• Support payroll administration by reviewing timekeeping and attendance information.
• Assist management teams with labor reporting and scheduling processes.
• Monitor workforce documentation for accuracy and completeness and support communications about schedule updates and staffing changes.
• Help ensure payroll-related documentation is submitted according to established timelines.
• Serve as a communication resource between store leadership and associates.
• Prepare announcements, newsletters, recognition materials, and employee communications.
• Maintain employee information boards and communication platforms.
• Coordinate recognition programs, employee events, and engagement activities.
• Support initiatives that promote a positive workplace culture.
• Maintain confidential employee and business records and support compliance with company policies, labor laws, and record-retention requirements.
• Support audit preparation, document collection, and maintenance of licensing, certification, and compliance records when applicable.
• Assist with administrative processes supporting safety and regulatory compliance.
• Greet and assist vendors, applicants, visitors, and associates professionally.
• Coordinate vendor appointments, service visits, and store administrative activities.
• Route inquiries to appropriate departments and leadership personnel.
• Provide administrative support for community and store events when needed.
• Maintain office supply inventory and order materials as necessary.
• Ensure office equipment is functioning properly and coordinate repairs when needed.
• Manage document storage, distribution, and retention processes.
• Support daily office operations to maintain efficiency and productivity.

Benefits

• Competitive wages paid weekly.
• Access to up to 50% of earned wages before payday through a partnership with Stream.
• Associate discounts.
• Health and financial well-being benefits for eligible associates, including medical, dental, and 401(k).
• Time off, including vacation, holidays, and sick pay, subject to eligibility requirements.
• Leaders invested in training, career growth, and development.
• Inclusive work environment with talented colleagues who reflect the communities served.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED