Administrative Coordinator - Department of Pediatrics

Indiana University Health System•Indianapolis, IN

1d•Onsite

About The Position

Indiana University Health is seeking individuals who embody values of excellence, compassion, teamwork, and purpose to join their Department of Pediatrics team in the role of Administrative Coordinator. This full-time position will work Monday – Friday, 8:00 am – 5:00 pm, with occasional evening meetings. The role is based at Fesler Hall in Indianapolis, IN. IU Health is Indiana's largest health system with nearly 40,000 team members, 15 hospitals, and $8.64 billion in operating revenue. The system's programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics, and transplants have received national recognition for quality patient care. In partnership with the Indiana University School of Medicine, IU Health brings together highly skilled physicians, researchers, and educators to provide world-class care and improve the health of patients and communities across Indiana.

Requirements

Bachelor's Degree or equivalent years of experience is required.
Requires 3-5 years of relevant experience.
Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
Requires advanced proficiency in MS office (Word, PowerPoint, Excel).

Nice To Haves

Experience with a matrix organization and complex work environment is preferred.

Responsibilities

Provides standard administrative and technical support to the Department Chair.
Manages Department Chair calendar, meeting logistics, and travel arrangements with high autonomy.
Ensures quality customer service and professional representation of the team and the department.
Processes invoices and expense reports, and handles inquiries, as appropriate, across supported teams.
Coordinates department-wide strategic initiatives, including project tracking and reporting.
Manages work with limited guidance and direction.
Identifies and resolves administrative and operational challenges.
Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders.
Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc.
Trains and guides junior administrative staff and may delegate and oversee their day-to-day work.
Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of the Department Chair.